REG 4026 Form – The REG 4026 Form is an official California DMV document used by participants in the Business Partner Automation (BPA) Program to report changes to their business operations. Whether you’re a motor vehicle dealer, first-line service provider, second-line business partner, or another authorized entity processing vehicle registrations and titling remotely, this form keeps your BPA contract compliant with DMV requirements.
In this complete guide, you’ll learn exactly what the REG 4026 form covers, who must file it, step-by-step completion instructions, and how to download the latest PDF directly from the DMV. All information is based on the current official form (REV. 1/2017, uploaded March 2025) and DMV program guidelines.
What Is the California DMV Business Partner Automation (BPA) Program?
The BPA program allows qualified private industry partners to process vehicle-related transactions—such as registrations, titling, reports of sale, and renewals—directly from their own locations instead of visiting a DMV office. All new motor vehicle dealers must participate.
There are three partner types:
- First-Line Business Partner: Processes transactions for their own business.
- First-Line Service Provider: Receives DMV data and transmits it to other partners.
- Second-Line Business Partner: Receives data from a first-line provider (common for dealers, registration services, dismantlers, etc.).
BPA contracts are valid for 36 months and require electronic fund transfer setup via REG 4051. Partners must follow strict security, bonding, and compliance rules to protect DMV data and customer information.
Why You Need the REG 4026 Form: Business Partner Automation Program Changes?
Any change in your BPA-approved business can affect your permit, security clearance, or contract validity. The REG 4026 (Business Partner Automation Program Application for Changes) is the required form to notify the DMV in writing. Failing to report changes promptly may result in contract issues, delayed processing, or loss of access to DMV inventory and data.
The form is specifically designed for Site ID updates and covers operational, ownership, and personnel changes.
When to Submit REG 4026 – Covered Changes?
Check the appropriate box(es) on the form for any of the following (you may select multiple):
- Closing a site
- Adding a site (requires a $175 nonrefundable processing fee in some cases)
- Changing business, corporate, LLC, or DBA name
- Changing address of principal place of business, site, or processing address only
- Adding or deleting employees
- Changing controlling director(s)/officer(s)
- Changing LLC members/managers
- Change of partner(s) or stockholder(s)
- Change of floorplan and/or adding a terminal
Important timelines (per DMV regulations referenced in program materials):
- Site closure or employee deletion: Notify within 5 days (1 day if terminated for cause related to honesty/integrity).
- Name or ownership changes: Within 20 days of the effective date.
- Address changes: At least 20 days in advance.
- New employees or management: Cannot access DMV data until approved; each added person requires a Personal History Questionnaire (REG 4019) and Live Scan fingerprinting.
Step-by-Step Guide: How to Fill Out REG 4026 Form?
- Header Information
Type or print clearly. Enter your current Site ID and company name. If changing the company name, print the prior name and attach corporate meeting minutes. - Check Applicable Changes
Select every box that applies. - Address Section (if changing)
Provide new address, phone, city, state, ZIP. Include prior address if applicable. - Employee Changes
For each added or deleted employee:- Check ADD or DELETE
- Date
- Full legal name, birth date, DL/ID number
- Residence address
Note: Added employees must submit REG 4019 and complete Live Scan fingerprinting before accessing DMV systems.
- Director/Officer/Partner/LLC Changes
List all individuals who can direct, control, or manage the business. Include date added/deleted and title. New individuals require Personal History Questionnaire + Live Scan. - Certification
Sign and date. Include printed name, email, and title.
Corporations: Corporate seal must be present.
You certify under penalty of perjury that all information is true and agree to notify DMV of future changes in location, ownership, or legal structure and submit a new full application with fees.
Mail or scan/email the completed form to the DMV BPA Program Administrator (address listed on the form or in current regulations).
Download the Official REG 4026 PDF (Latest Version)
Direct Download Link (Official DMV):
REG 4026 – Business Partner Automation Program Application for Changes (REV. 1/2017)
This is the most current version available on the DMV website. Always verify you’re using the latest PDF from dmv.ca.gov before filing.
Related BPA Forms You May Also Need:
- REG 4025 – Application for Second-Line Business Partner
- REG 4024 – First-Line Business Partner Application
- REG 4023 – First-Line Service Provider Application
- REG 4019 – Statement of Personal History
- REG 4051 – Electronic Fund Transfer Authorization
- REG 4022 – Service Provider Change Form
View the full list on the California DMV Forms page.
Why Staying Compliant with REG 4026 Matters?
Accurate and timely submission of the REG 4026 form protects your ability to:
- Continue processing registrations electronically
- Maintain access to DMV inventory and data
- Avoid penalties or contract termination
- Ensure seamless operations for your dealership or registration service
Changes in ownership, management, or location can trigger background checks, so plan ahead and submit early.
Frequently Asked Questions (FAQ)
Q: Is REG 4026 only for new applicants?
A: No. It is exclusively for existing BPA partners reporting changes. New applicants use REG 4023, 4024, or 4025.
Q: How long does DMV take to process REG 4026?
A: Processing times vary; contact the BPA Program Administrator at (916) 657-6258 for status.
Q: Do I need to pay a fee with every REG 4026?
A: Only when adding a new site (nonrefundable fee applies). Most other changes have no additional fee.
Q: Can I email the form?
A: Yes—current instructions allow scanning and emailing to the designated BPA address.
Q: What if my company structure changes (e.g., LLC to Corp)?
A: You must file REG 4026 and a new full BPA application with required fees.
Stay Compliant with California DMV BPA Requirements
The REG 4026 Form is your official tool for keeping your Business Partner Automation Program participation current. Download it today, complete it accurately, and submit promptly whenever your business experiences any of the covered changes.
For the most up-to-date program information, visit the official DMV Business Partner Automation Program page:
dmv.ca.gov/portal/vehicle-industry-services/business-partner-automation-program/
Need help with BPA compliance or other DMV forms? Consult the Vehicle Industry Registration Procedures Manual or contact the DMV BPA team directly. Keeping your records current ensures smooth vehicle transactions for your customers and protects your business.