Florida HSMV Form 85041 IRP/IFTA Address Change

Florida HSMV Form 85041 IRP/IFTA Address Change – Commercial motor carriers registered under the International Registration Plan (IRP) or International Fuel Tax Agreement (IFTA) in Florida must keep their address information current with the Florida Department of Highway Safety and Motor Vehicles (FLHSMV). The official document for this purpose is HSMV Form 85041, the IRP/IFTA Address Change Form.

This form is required when updating an established place of business, residence, or mailing address on an IRP or IFTA account. Unlike personal driver license address changes, commercial accounts cannot be updated through the standard MyDMV portal. Using the correct form and following official procedures helps avoid delays, compliance issues, or problems receiving credentials.

What Is Florida HSMV Form 85041?

HSMV Form 85041 is the official Address Change Form issued by the FLHSMV Bureau of Commercial Vehicle and Driver Services. It is specifically designed for IRP registrants and IFTA licensees to report changes to:

  • Established Place of Business
  • Residence (commonly used by owner-operators)
  • Mailing Address

The current version is HSMV 85041 (Rev. 9/2021). The form is listed on the official FLHSMV forms page and is available as a fillable PDF.

Official Download: Download Florida HSMV Form 85041 PDF

Source: FLHSMV IRP Forms and Manuals

Who Needs to Use Form 85041?

This form applies only to commercial carriers with active IRP or IFTA accounts based in Florida. It is not for personal driver licenses, standard vehicle registrations, or non-apportioned vehicles.

You must file Form 85041 if you:

  • Move your established place of business
  • Change your Florida residence used as the base for IRP/IFTA (common for owner-operators)
  • Update only the mailing address for correspondence and credentials

Florida law requires motor carriers to notify the Bureau of Commercial Vehicle and Driver Services in writing of any change in the principal place of business address within 10 days after the change becomes effective (Florida Statutes related to IRP and IFTA).

Physical Address vs. Mailing Address Changes

The requirements and submission method differ significantly depending on the type of address change.

Mailing Address Change Only

If you are updating only the mailing address (and the physical/established place of business remains the same):

  • Complete and sign Form 85041
  • Email the form to [email protected]
  • No supporting documents or fees are typically required for a mailing-address-only change

Updated cab cards (if needed) are generally emailed to the account holder email address provided on the form. A mailing fee applies only if hard copies are requested.

Physical Address Change (Established Place of Business or Residence)

Changing the physical address on file requires supporting documentation and must be submitted by mail. New cab cards must be issued for each affected vehicle, and a fee applies.

Key notes from the official form instructions:

  • Changing the physical address requires supporting documentation
  • Requests must be submitted by mail
  • Updated cab cards will be sent to the email address entered on the form
  • A mailing fee applies for any hard-copy credentials

Required Supporting Documentation for Physical Address Changes

You must submit three proofs of the new physical address. All documents must show the registrant’s name (individual or business) and the new physical address. Legible copies are accepted. All three documents must come from the same category list.

Established Place of Business in Florida

If the new address qualifies as an established place of business under the International Registration Plan:

  1. Required: Copy of an employer form filed with the IRS (e.g., Forms W-2, W-3, or 941) proving the business has at least one employee. The document must show the business FEIN (Social Security numbers should be redacted).
  2. Plus any two of the following:
    • Document on Florida Department of State, Division of Corporations letterhead addressed to the business (SunBiz website printouts are not acceptable)
    • Receipt issued by the Florida Department of Revenue for prior-year filing/payment of corporate or payroll taxes
    • Business or occupational license issued by a Florida municipality or county (not for virtual office space or shared services staffed by non-employees)
    • Property tax assessment issued to the business for the most current tax quarter or year
    • Utility bill (electric, gas, water, cable, or telephone) issued to the business within the last 90 days (different providers may count as separate proofs)
    • Bank statement issued to the business within the last 90 days
    • Lease agreement for the commercial property occupied by the business

Note: The Florida business address will be used for registration purposes only if it meets the IRP definition of an “established place of business.” Otherwise, the Florida residential address of the principal business owner must be verified and used.

Residence in Florida

If the registrant does not have (or is not using) an established place of business:

  1. Required: Registrant’s unexpired Florida driver’s license or Florida identification card
  2. Plus any two of the following:
    • IRS receipt for filing/paying personal federal income taxes for the most current tax year
    • Bank statement issued to the registrant within the last 90 days
    • Utility bill (electric, gas, water, cable, or telephone) issued within the last 90 days
    • Real estate or property tax bill issued to the registrant in the most current tax year
    • The registrant’s Florida vehicle title or Florida vehicle registration for a vehicle titled in Florida
    • Tenant lease agreement for an apartment or other residential property, or an affidavit from the property owner if no formal lease exists

These requirements are taken directly from the reverse side of the official HSMV 85041 form.

Fees for Address Changes

A physical address change requires issuance of new cab cards. The fee is charged per vehicle that needs an updated cab card. Confirm the current amount with the Bureau of Commercial Vehicle and Driver Services, as fees can be updated. Payment is typically made by check payable to the Florida Division of Motorist Services when mailing the form and documents.

Mailing-address-only changes generally have no fee unless hard-copy credentials are requested.

How to Complete and Submit Form 85041?

  1. Download the official form: https://www.flhsmv.gov/pdf/forms/85041.pdf
  2. Complete all required fields:
    • Account Holder (Registrant/Licensee) Name
    • IRP Account # and/or IFTA Account #
    • Account Holder Email Address
    • Old and New Physical Address (if applicable)
    • Selection of Residence or Established Place of Business
    • Old and New Mailing Address (if applicable)
    • Printed name, telephone number, signature, and date
    • Indication of whether the requestor is the Registrant/Licensee, Authorized Agent, or Company Officer (SUNBIZ registration required for company officers)
  3. Gather the three required supporting documents for any physical address change
  4. Include payment for new cab cards if changing the physical address
  5. Submit:
    • Mailing address only: Email to [email protected]
    • Physical address change: Mail the completed form, three proofs, and payment to:
      Bureau of Commercial Vehicle and Driver Services
      2900 Apalachee Parkway, MS 62
      Tallahassee, FL 32399-0626

Customer service for IRP/IFTA questions is available weekdays at (850) 617-3711 from 8:00 AM to 4:30 PM EST.

Processing Time and What Happens Next

Mailing-address-only changes submitted by email are typically processed more quickly (often within a few business days). Physical address changes submitted by mail generally take longer due to document review—plan for approximately 10–14 business days or more, depending on volume.

Once processed, updated cab cards reflecting the new address are issued and sent electronically to the email address on the form (or by mail if a hard copy is requested and the fee is paid). It is important to update your records promptly so that IRP credentials remain valid and correspondence reaches you without interruption.

Additional Tips for Florida IRP/IFTA Carriers

  • Keep a copy of the submitted form and all supporting documents for your records.
  • Ensure the name and address on supporting documents exactly match the information on Form 85041.
  • If you use an authorized agent or carrier service provider, a Power of Attorney (Form 96440) may be required for certain transactions. Mailing address designation for a service provider also requires Form 85041.
  • This form does not update a personal Commercial Driver’s License (CDL). CDL address changes must be handled separately through a Florida tax collector or driver license office.
  • Always use the official form from flhsmv.gov to ensure you have the current version.

Official Resources and Contact Information

  • Form download: HSMV 85041 PDF
  • IRP Forms and Manuals page: FLHSMV IRP Forms
  • Main FLHSMV website: www.flhsmv.gov
  • Phone: (850) 617-3711 (IRP/IFTA Customer Service)
  • Mailing address for physical address changes and supporting documents:
    Bureau of Commercial Vehicle and Driver Services
    2900 Apalachee Parkway, MS 62
    Tallahassee, FL 32399-0626

Staying compliant with address reporting requirements protects your IRP and IFTA credentials and ensures uninterrupted operations across member jurisdictions. Always verify the latest instructions and fees directly with FLHSMV, as procedures can be updated.

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