MCD-467 Form – In the world of commercial trucking and interstate operations, compliance with registration requirements is crucial for avoiding penalties and ensuring smooth business operations. If you’re a Texas-based carrier involved in the International Registration Plan (IRP), the MCD-467 form plays a key role in certifying your understanding of distance record-keeping standards. This SEO-optimized guide breaks down everything you need to know about the MCD-467 form, including its purpose, requirements, and how to download the official PDF. Whether you’re renewing your apportioned registration or preparing for an audit, staying informed can save you time and money.
What is the MCD-467 Form?
The MCD-467 form, officially titled “Texas IRP Acceptable Distance Records for Audit,” is a document issued by the Texas Department of Motor Vehicles (TxDMV). It serves as a certification that registrants are aware of and compliant with the record-keeping requirements under the IRP. The IRP is an agreement among U.S. states, Canadian provinces, and other jurisdictions that allows commercial vehicles to pay apportioned registration fees based on the total distance traveled in each area.
This form is mandatory when establishing or renewing an apportioned registration account in Texas. By signing it, you confirm your commitment to maintaining accurate distance records for all apportioned vehicles. Failure to adhere to these standards can lead to audits, fee assessments, and operational disruptions.
Why Are IRP Distance Records Important?
Accurate distance records are the backbone of IRP compliance. They ensure that fees are fairly apportioned based on actual mileage in each jurisdiction. Under Article X of the IRP, TxDMV audits about 3% of renewing fleets each year to verify reported distances and the reliability of your accounting system.
These records must cover every mile driven—interstate or intrastate, loaded or empty, on-road or off-road. Consecutive odometer readings are essential to prevent gaps that could trigger penalties. Proper documentation not only helps during audits but also supports efficient fleet management and cost allocation.
Without compliant records, you risk a 20/50/100% fee assessment on your apportionable fees for the registration period. Plus, records must be retained for three years after the close of the registration year (July 1–June 30).
Requirements for Acceptable Distance Records
To meet TxDMV standards, your distance records must be detailed and verifiable. The MCD-467 form outlines two main categories of acceptable records: those from non-vehicle-tracking systems and those from vehicle-tracking systems using GPS latitudes and longitudes.
Records from Non-Vehicle-Tracking Systems
These must include:
- Beginning and ending dates of the trip.
- Origin and destination.
- Route of travel.
- Beginning and ending readings from an odometer, hubodometer, Engine Control Module (ECM), or similar device.
- Total trip distance.
- Distance per jurisdiction.
- Vehicle identification number or unit number.
If no ECM odometer is available, dashboard odometer or hubodometer readings suffice.
Records from Vehicle-Tracking Systems
These systems must log data every 15 minutes when the engine is on, capturing:
- Vehicle ID or unit number.
- Date and time of each reading.
- Latitude and longitude (at least 4 decimal places).
- Odometer reading from the ECM (or alternative if unavailable).
All records should be in accessible electronic formats like XLS, XLSX, CSV, or delimited text files. Static images (e.g., PDF, JPEG) are not acceptable for audits.
Summaries Required
In addition to individual trip records:
- Monthly Summaries: Total distance per vehicle and per jurisdiction.
- Quarterly Summaries: Fleet-wide distance totals per jurisdiction.
- Annual Summary: Compilation of quarterly data.
If a vehicle doesn’t operate interstate during the period, submit a letter explaining why.
How to Fill Out the MCD-467 Form?
Filling out the MCD-467 is straightforward but requires accurate information. The form includes sections for:
- Registrant’s name.
- TxFLEET account number.
- Mailing address (city, state, ZIP).
- Work and cell phone numbers.
- Email address.
- Date and signature of the registrant or agent.
By signing, you acknowledge the record-keeping obligations and agree to provide records upon TxDMV request. Always keep your contact details current to avoid communication issues during audits.
For new applicants or renewals, submit this form alongside other documents like the MCD-356 (Schedules A and B) and proof of Heavy Vehicle Use Tax (if applicable).
Download the MCD-467 PDF
Ready to get started? Download the official MCD-467 form directly from the TxDMV website. This ensures you have the most current version (Rev. 10/24).
Before downloading, check the TxDMV site for any updates, as forms can be revised periodically.
Common FAQs About MCD-467 and IRP Records
What if I fail an IRP audit?
Non-compliance can result in fee assessments starting at 20% and escalating based on severity. Always respond promptly to TxDMV requests.
Do I need the MCD-467 for every vehicle?
No, it’s fleet-wide, but records must cover each apportioned vehicle individually.
How long do I keep records?
Three years after the registration year’s end.
Where can I get more help?
Visit www.TxDMV.gov or contact TxDMV at 888/368-4689 or [email protected] for audit-related questions.
Staying compliant with the MCD-467 form and IRP distance records isn’t just about avoiding fines—it’s about optimizing your operations for long-term success. If you’re a Texas carrier, make this a priority in your compliance checklist today.
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