PennDOT Form DL-9002: Gov Agency License Guide

What Is PennDOT Form DL-9002?

Form DL-9002 is the official application and licensing agreement used by government agencies to obtain internet access to Pennsylvania driver records and histories. Once approved, authorized agencies can perform real-time online searches of driver abstracts for legitimate governmental purposes.

The form serves dual purposes: it collects detailed account and organizational information and establishes a binding licensing agreement between the requesting agency and PennDOT. Agencies must agree to protect the confidentiality of records and comply with state and federal privacy statutes, including Section 6114 of the Pennsylvania Vehicle Code (75 Pa.C.S. § 6114), Title 67 Pennsylvania Code Chapter 95, the federal Driver’s Privacy Protection Act (18 U.S.C. §§ 2721 et seq.), and the Fair Credit Reporting Act (15 U.S.C. §§ 1681 et seq.).

Download the official Form DL-9002 directly from PennDOT: Pennsylvania PennDOT Form DL-9002 PDF.

Who Should Use Form DL-9002?

This form is exclusively for government agencies. Applicants must check one of the following categories on the form:

• Federal government agencies
• State government agencies
• Local government agencies (including municipalities and authorities)

The form asks whether the applicant is a political subdivision of the Commonwealth of Pennsylvania. Private businesses, employers, and insurance companies use a different form (typically the Business Internet Application/License Agreement) and are subject to different fee structures.

Government agencies often use this access for employment screening of drivers, law enforcement purposes, court-related needs, or other official functions that require verified Pennsylvania driver history information.

How to Complete PennDOT Form DL-9002?

The current version of Form DL-9002 (DL-9002 (6-23)) is four pages long and must be completed thoroughly. Key sections include:

• Part A – Main Office: Agency name, type of municipality or authority, county, contact person, telephone and fax numbers, physical street address, mailing address (if different), record storage address, email address, EIN number, website address, and political subdivision status.
• Part B – Management: Names, titles, phone numbers, and driver’s license/ID numbers (with issuing state) of individuals who participate in the direction, control, or management of the organization.
• Part C – Organization Description: Type of organization, number of employees, projected number of online driver abstracts requested monthly, and a specific description of how the agency will use the driver abstracts.
• Part D – Requester Account History: Questions about prior online accounts with PennDOT, any previous administrative actions, other methods used to obtain Pennsylvania driver records, and whether other methods will continue to be used.
• Part E – User Name/Number and Password: Information about how credentials will be issued after approval (two separate emails containing username/number and temporary password).
• Part F – Affidavit: Detailed terms and conditions that the agency and its employees must follow.
• Part G – Certification Statement and Signatures: Signature of an authorized individual (who participates in direction, control, or management) that must be notarized.

All information must be printed clearly or typed. Incomplete or inaccurate forms may delay processing or result in denial.

Key Terms of the Licensing Agreement

By signing Form DL-9002, the requesting agency agrees to numerous important conditions designed to protect personal information. Major requirements include:

• Performing searches only for the purpose stated on the application and in full compliance with applicable privacy laws.
• Establishing procedures to protect the confidentiality of driver records.
• Not selling, assigning, or transferring any information obtained from PennDOT to any other party.
• Recognizing that PennDOT retains exclusive ownership of all driver record information.
• Not combining or linking the data with other databases except as required by law.
• Prohibiting use of the information for direct mail advertising or any other mailings.
• Not disseminating or publishing personal information on the internet without express written permission from PennDOT.
• Protecting the assigned account number and password and immediately notifying PennDOT of any unauthorized use.
• Allowing PennDOT or its designated auditor to audit records for compliance.
• Not sharing, transferring, or selling the agreement, account number, or password.
• Notifying PennDOT in writing within 10 days of any change in the information provided and filing a replacement application within 30 days if requested.
• Using a web browser with 128-bit encryption, limiting transactions to 25 per session, closing the browser after each session, and prohibiting the use of bot or script programs.
• Accepting full responsibility for all costs associated with access and agreeing to defend, hold harmless, and indemnify the Commonwealth against claims arising from misuse of the information.

Violation of these terms may result in termination of the licensing agreement at the discretion of the Director of the Bureau of Driver Licensing.

How to Submit Form DL-9002?

Follow these official steps to apply:

1. Download and complete all parts of Form DL-9002 accurately.
2. Have the authorized signer sign the form in the presence of a notary public. The notary section must be fully completed.
3. Mail the notarized original form to:
   PennDOT
   Driver Record Services, 3rd Floor
   1101 South Front Street
   Harrisburg, PA 17104

Do not email or fax the form. Processing typically takes several weeks. Once approved, the agency receives two separate emails—one with the username/number and one with a temporary password—along with instructions for accessing the online system.

For questions about the form or application process, contact PennDOT Driver Record Services at (717) 705-1051.

Important Notes for Government Agencies

Government agencies generally receive access without the application or per-record fees that apply to private-sector requesters. However, agencies remain responsible for any technology or operational costs needed to access the system.

After approval, agencies must continue to comply with all terms of the agreement. Any change in agency information, authorized users, or intended use of the records requires prompt notification to PennDOT.

Always use the most current version of the form available on the official Pennsylvania government website. The version referenced in this article is DL-9002 (6-23).

Download the Official PennDOT Form DL-9002

Obtain the official, current version of the Government Agency Internet Application / License Agreement directly from PennDOT:

Download PennDOT Form DL-9002 (PDF)

For additional driver and vehicle services information, visit the official Pennsylvania Driver and Vehicle Services website or the main PennDOT website.

Frequently Asked Questions About Form DL-9002

Is Form DL-9002 free for government agencies?
Yes. Government agencies typically do not pay the application or per-record fees charged to private businesses.

Does the form need to be notarized?
Yes. The signature of the authorized agency representative must be notarized.

How long does approval take?
Processing times vary, but agencies should expect several weeks after mailing the completed and notarized form.

Can the account be shared with other agencies?
No. The agreement, account number, and password cannot be shared, transferred, or sold.

What happens if information on the form changes?
The agency must notify PennDOT in writing within 10 days and may be required to submit a replacement application.

By following the official process outlined on Form DL-9002 and adhering to all licensing terms, government agencies can efficiently and legally access the Pennsylvania driver record information needed to fulfill their public responsibilities while protecting citizen privacy.