PennDOT Form DL-9107 Wholesale Training Auto Rentals – Businesses across the United States that need access to Pennsylvania driver records for wholesale training auto rentals purposes must comply with specific state requirements. The key document is PennDOT Form DL-9107, officially titled the Wholesale Training Auto Rentals Release (Affidavit of Intended Use). This form is issued by the Pennsylvania Department of Transportation (PennDOT) Information Sales Unit and ensures compliance with state and federal privacy laws when requesting motor vehicle records (MVRs).
This comprehensive guide explains everything USA-based companies, dealerships, training providers, and authorized information providers need to know about Form DL-9107, including its purpose, completion steps, notarization requirements, and where to download the official PDF.
What Is PennDOT Form DL-9107?
Form DL-9107 is an Affidavit of Intended Use specifically designated for wholesale training auto rentals. It allows approved businesses to request and receive confidential Pennsylvania driver record information through authorized information providers while certifying that the data will be used only for legitimate, stated purposes.
The form is part of PennDOT’s broader system for releasing driver information under the federal Drivers Privacy Protection Act (DPPA) and Pennsylvania state law. It protects personal data such as names, addresses, driver’s license numbers, and driving histories by requiring strict accountability from requestors.
Current versions of the form (including revisions such as DL-9107 (5-22) and earlier editions) are maintained on the official Commonwealth of Pennsylvania website. Always use the most recent version available from trusted government sources.
Who Needs to Complete Form DL-9107?
The form is required for the following entities seeking access to Pennsylvania driver records related to wholesale training auto rentals:
- Individuals operating as sole proprietors
- Partnerships
- Corporations
- Non-profit organizations
Typical users include automotive dealerships, wholesale vehicle training programs, driver education providers, fleet operators, and third-party information providers that supply MVRs to clients in the auto rental or training sector. If your business requests Pennsylvania driving records for employment screening, risk assessment, or training eligibility in the wholesale auto rental context, this affidavit is generally mandatory.
Note that access is typically obtained through approved information providers rather than directly from PennDOT in most commercial cases. The completed Form DL-9107 must be returned to your information provider for processing and approval.
Purpose of the Wholesale Training Auto Rentals Release
The primary purpose of Form DL-9107 is to document and legally affirm the intended use of driver record data. By completing the form, the authorized representative of the business swears or affirms that:
- Information will be used only for the specific wholesale training auto rentals purposes clearly stated on the form
- A signed release is on file for each individual whose driver record is requested
- Confidentiality procedures are in place to protect the records
- Records will not be requested for personal reasons
- Data will not be sold, assigned, transferred, combined with other databases, used for direct mail advertising, or published on the internet without express written permission from PennDOT
These declarations help PennDOT enforce privacy protections and maintain the integrity of the driver record system. False statements are subject to penalties under 18 Pa.C.S. Section 4903(a)(2), including fines up to $5,000 and/or imprisonment of up to two years.
How to Complete PennDOT Form DL-9107
Accurate and complete preparation is essential to avoid processing delays. Follow these official instructions provided on the form:
- The affidavit must be completed and signed by a member of the agency or firm who has authority to certify compliance.
- Fill in every line completely. Enter “n/a” (not applicable) for any field that does not apply to your business.
- The responsible person must initial each of the nine declaration statements, then sign and date the form in the presence of a notary public.
- Return the fully completed and notarized affidavit to your information provider.
- File a new notarized Form DL-9107 whenever company information changes (legal name, address, ownership, telephone, website, etc.).
Key sections to complete include:
- Account number and indication of whether this is an update to an existing subaccount
- Business type (Individual, Partnership, Corporation, or Non-Profit)
- Legal business name, D/B/A name (if applicable), and person responsible with title
- Physical address, city, state, ZIP code, business telephone, fax, email, and website
- Federal Employer Identification Number (FEIN), date and state of incorporation (if applicable), year business established, Dun & Bradstreet number, and U.S. DOT number (if applicable)
- Location of records for potential on-site inspection or audit
- Type of business description
- Ownership details listing individuals, partners, or corporate officers (name, title, phone, email/address, and in some versions driver’s license/ID information)
After completing the business information, carefully read and initial all nine statements. The final statement confirms that the information provided is true and correct under penalty of law. Sign in the presence of a notary, who will complete the “Subscribed and Sworn to Before Me” section and apply the official seal.
Notarization and Submission Requirements
Notarization is mandatory. The person completing the form must sign and date it while physically present before a notary public or other authorized person administering an oath. The notary date must match the signature date, and the seal must be clearly visible.
Once notarized, submit the original form to your authorized information provider (not directly to PennDOT in most cases). Providers such as those integrated with systems like SambaSafety often handle the forwarding to PennDOT for approval. Processing times can vary; plan accordingly if your business requires timely access to driver records.
Keep a copy of the completed form for your records. You will need to renew or update the affidavit whenever material business details change.
Download the Official PennDOT Form DL-9107
Obtain the current official version of the form directly from the Commonwealth of Pennsylvania website to ensure authenticity and compliance:
Download Pennsylvania PennDOT Form DL-9107 (PDF)
This is the trusted government-hosted PDF. Avoid unofficial third-party sites that may offer outdated or altered versions. After downloading, print the form, complete it by hand where required (especially signatures and initials), and have it notarized.
Related PennDOT Forms and Resources
Form DL-9107 is one of several Affidavits of Intended Use issued by PennDOT’s Information Sales Unit. Similar forms exist for other permissible purposes, such as employment (e.g., DL-9105). For general public records requests or individual driver histories, different processes and forms (such as DL-503) apply.
Additional official resources include:
- PennDOT Driver and Vehicle Services
- Contact PennDOT (Customer Call Center: 717-412-5300)
- Information on requesting driver records through Online Business services for approved employers and insurance entities
Businesses that need regular access to commercial driver or school bus records may also explore unlimited electronic access options after meeting eligibility requirements.
Important Compliance Tips for USA Businesses
To maintain compliance and uninterrupted access:
- Use driver record information strictly for the purpose declared on the form
- Maintain signed individual releases for every record requested
- Implement and document strong data security and confidentiality procedures
- Never use the data for marketing, solicitation, or personal inquiries
- Destroy records when they are no longer needed for the authorized purpose
- Monitor for company changes that require a new affidavit
Failure to comply can result in loss of access privileges, legal penalties, or both. When in doubt, contact your information provider or PennDOT for clarification before submitting requests.
Conclusion
Pennsylvania PennDOT Form DL-9107 – Wholesale Training Auto Rentals Release is an essential compliance document for any USA business that requires Pennsylvania driver records in the context of wholesale training auto rentals. By properly completing, notarizing, and submitting this Affidavit of Intended Use, organizations demonstrate their commitment to protecting personal information while gaining lawful access to the data they need.
Download the official form today from the Pennsylvania government website, complete it carefully according to the instructions, and work with your authorized information provider to establish or maintain your account. Staying current with PennDOT requirements helps ensure smooth operations and full regulatory compliance.