PennDOT Form MV-673 – PA Fleet Registration Guide – Pennsylvania’s Fleet Registration program simplifies vehicle registration for businesses and organizations that operate multiple vehicles. Once a fleet account is established using Form MV-670, owners use PennDOT Form MV-673 (Fleet Registration Supplemental Application) to manage changes. This official form allows fleet account holders to add vehicles, delete vehicles, transfer registration plates, or move vehicles between fleets.
This comprehensive guide explains everything U.S. fleet operators need to know about Form MV-673, including when to use it, how to complete it, required supporting documents, and where to submit it. All information is based on current official PennDOT resources.
What Is PennDOT Form MV-673?
Form MV-673 is the official Pennsylvania Department of Transportation (PennDOT) document titled “Fleet Registration Supplemental Application.” After a fleet account has been created, this form is required for most mid-cycle changes to the fleet. According to the PennDOT Fleet Registration Instruction Manual (PUB 479), Form MV-673 is used to:
- Add new or existing vehicles to an established fleet
- Delete vehicles from a fleet
- Transfer a registration plate from one vehicle to another
- Transfer a vehicle from one fleet to another under the same carrier account
- Request temporary tags in certain situations
The current version of the form is MV-673 (3-25). It is processed by the Bureau of Motor Vehicles, Commercial Registration Section.
Who Needs to Use Form MV-673?
Any individual, business, or organization that already holds a Pennsylvania fleet account and needs to make changes to that fleet must use Form MV-673. Typical users include:
- Companies operating 15 or more vehicles (the general minimum for a standard fleet)
- Taxi, limousine, bus, and emergency vehicle fleets (no minimum vehicle requirement)
- Preferred-permanent fleets (100 or more commercially operated vehicles)
- Fleet operators adding newly titled or out-of-state vehicles
Note that all taxis registered in Pennsylvania must be placed in the fleet system. Fleets that primarily travel outside Pennsylvania should consider the Apportioned Registration (IRP) program instead of the standard PA Fleet program.
When to Use Form MV-673?
Use Form MV-673 in the following situations:
- Adding a vehicle to an existing fleet (new title or currently registered Pennsylvania vehicle)
- Removing a vehicle from a fleet
- Transferring a registration plate between vehicles within the same fleet
- Moving a vehicle from one fleet number to another under the same carrier account
- Correcting or updating fleet vehicle information during the registration period
- Attaching the form to a renewal invoice when a newly added vehicle does not yet appear on the renewal list
For establishing a brand-new fleet account, use Form MV-670 instead. For changes to the fleet account itself (name, address, etc.), use Form MV-674.
Download the Official Form MV-673
Always download the latest version of the form directly from the official Commonwealth of Pennsylvania website to ensure accuracy:
Download PennDOT Form MV-673 (PDF)
The form is a fillable PDF in most cases. Print a clear copy if you prefer to complete it by hand.
How to Complete Form MV-673 Step by Step?
Form MV-673 is divided into clear sections. Complete only the sections that apply to your transaction.
Section A – Applicant Information
Enter the full legal name of the fleet account holder (individual or business) and the complete business address, including city, county, state, and ZIP code. This information must match the existing fleet account records exactly.
Section B – Fleet Information
Provide:
- Account Number (5-digit carrier number)
- Fleet Number (usually 2 digits)
- US DOT Number (if applicable)
- PUC Number (if applicable)
- Fleet Expiry Date
- Number of duplicate registration cards requested for each vehicle
- Indicate whether the applicant is the Owner or Lessee
Check the appropriate box for the type of transaction (New Vehicle Only, License Transfer, License Transfer with Weight Increase, Delete Only, or Transfer from Fleet to Fleet).
Section C – Vehicle Additions
List each vehicle being added. Include the owner’s equipment number, title number, vehicle serial or identification number (VIN), lessor/lessee information if applicable, combined axles, gross weight, and combined gross weight.
Section D – Vehicle Changes
Use this section for transfers, deletions, or temporary tags. Provide the owner’s equipment number, title number, replacement equipment number (if changing), registration plate number, date of temporary tag or transfer, issuing agent number, and expiration date of the tag.
Section E – Insurance Information
Enter the insurance company name, policy number, policy effective date, and policy expiration date. Proof of financial responsibility is mandatory for all registered vehicles in Pennsylvania.
Section F – Acknowledgement
The applicant must sign and date the form, acknowledging that failure to maintain financial responsibility may result in loss of operating privilege or vehicle registration. Include the signer’s title (e.g., Owner, Fleet Manager).
Required Supporting Documents
Depending on the transaction, you may need to submit the following along with the completed MV-673:
- Title application (Form MV-1 or MV-4ST) for any new or non-Pennsylvania vehicle being added
- Proof of insurance / financial responsibility
- Current Pennsylvania Certificate of Title (if transferring an existing PA vehicle)
- Lease agreement (if the vehicle is leased)
- Proof of payment of Heavy Vehicle Use Tax (IRS Form 2290) for vehicles 55,000 lbs or more
- Applicable fees (check or money order payable to the Commonwealth of Pennsylvania)
The name and address on the fleet account must match the name and address on the vehicle title (or new title application), except in the case of properly documented leased vehicles.
Where and How to Submit Form MV-673?
Mail the completed form and all supporting documents to:
Bureau of Motor Vehicles
Commercial Registration Section
P.O. Box 68289
Harrisburg, PA 17106-8289
For express or overnight deliveries, use the physical address:
Riverfront Office Center
1st Floor
1101 S. Front Street
Harrisburg, PA 17104-2516
Do not send cash through the mail. Payment by check, money order, or cashier’s check is preferred. Wire transfer options are also available for fleet invoices.
Business hours for the Commercial Registration Section are generally 7:30 a.m. to 4:30 p.m., Monday through Friday (excluding state holidays).
Processing Time and What Happens Next
After PennDOT processes the MV-673, an invoice is typically generated if fees are due. Once payment is received, new or updated registration credentials are issued for the affected vehicles. Credentials are mailed to the address on file for the fleet account.
If you are adding a vehicle near its current expiration date, fees are often prorated. Adding a vehicle with a later expiration than the fleet may result in loss of the unused portion of the registration fee. PennDOT recommends adding vehicles close to their natural expiration month when possible.
Important Tips for Successful Submission
- Double-check that the fleet account name exactly matches the title or title application.
- Assign unique equipment numbers (up to 8 alphanumeric characters) for each vehicle within a fleet.
- Keep a copy of the completed form and all supporting documents for your records.
- For renewals, if a recently added vehicle does not appear on the renewal invitation, attach a completed MV-673.
- To delete a vehicle from a renewal invoice, simply draw a line through it (preferably in red ink).
Contact Information for Fleet Questions
For questions about Form MV-673 or fleet registration:
- Commercial Registration Fleet Unit: (717) 787-4309
- PennDOT Customer Call Center: (717) 412-5300
- TTY users: Dial 711
- Official website: www.pa.gov/dmv
Additional resources include the Fleet Registration Instruction Manual (PUB 479) and the official Fleet Registration FAQs.
Frequently Asked Questions About Form MV-673
Is there a fee to use Form MV-673?
There is no separate fee for the form itself. However, applicable title, registration, and local use fees must be paid when vehicles are added or transferred.
Can I use MV-673 for a new fleet account?
No. New fleet accounts require Form MV-670 and the New Pennsylvania Fleet Account Checklist (MV-556F).
Do I need a title application with every MV-673?
A title application is required only when adding a new vehicle or a non-Pennsylvania titled vehicle to the fleet.
What if my vehicle is leased?
Leased vehicles can be added to a fleet, but the registration plate must be owned by the fleet account holder. Provide the lessor/lessee information on the form.
Conclusion
PennDOT Form MV-673 is an essential tool for efficiently managing Pennsylvania fleet registrations. By using the correct form, providing accurate information, and including all required supporting documents, fleet operators can keep their vehicles properly registered with minimal disruption.
Download the official form today and refer to the current PennDOT Fleet Registration Manual for the most up-to-date guidance. For complex situations, contact the Commercial Registration Section directly for assistance.