LF621 Form: Evidence of Relocation Submission

LF621 Form – In the competitive world of automotive dealerships, relocating your business can be a strategic move to capture new markets or improve operations. However, for franchised dealers in Texas, this process requires official approval to ensure compliance with state regulations. Enter the LF621 form, also known as the Evidence of Relocation Approval. This essential document certifies that a dealer has permission from their manufacturer or distributor to move their facility while maintaining authorization to sell and service new motor vehicles.

Whether you’re a dealership owner planning a relocation or a professional in the automotive industry, understanding the LF621 form is crucial for a smooth transition. In this comprehensive guide, we’ll break down everything you need to know about the LF621 form, including its purpose, how to fill it out, submission requirements, and more. We’ll draw from official Texas Department of Motor Vehicles (TxDMV) resources to provide accurate, up-to-date information as of 2026.

What Is the LF621 Form?

The LF621 form is an official TxDMV document titled “Evidence of Relocation Approval.” It serves as a certification that a licensed dealer has obtained approval to relocate their physical dealership location. This form is specifically for franchised dealers who operate under agreements with manufacturers or distributors for selling and/or servicing new motor vehicles.

Unlike general address change forms, the LF621 focuses on maintaining franchise integrity during relocation. It ensures that the dealer’s authorization for specific vehicle line-makes and types transfers to the new site without interrupting business operations. The current version of the form is Revision 12/23, and it’s available for download directly from the TxDMV website.

Purpose of the LF621 Form: Why Do You Need It?

The primary purpose of the LF621 form is to provide evidence that a dealership’s relocation has been approved by the relevant manufacturer or distributor. In Texas, franchised dealers must hold both a Franchise License and a General Distinguishing Number (GDN) to legally buy, sell, service, or exchange new vehicles. Relocating without proper documentation could jeopardize these licenses and lead to compliance issues.

Key reasons to use the LF621 include:

• Franchise Compliance: It confirms that the existing sales and service agreement (or a new one) applies to the new location.
• Authorization for Operations: Specifies whether the dealer can sell and service, sell only, or service only new motor vehicles at the relocated facility.
• Vehicle Line-Make Specificity: Lists exact line-makes (brands) and type codes (e.g., AA for Passenger Auto, MC for Motorcycle) that must match the manufacturer’s license.
• Integration with Licensing: The form is often required when amending a franchise license application through TxDMV’s eLICENSING system.

This form is not for individual vehicle owners updating personal addresses—it’s strictly for business entities in the motor vehicle dealer space.

Who Needs to Submit the LF621 Form?

The LF621 is designed for:

• Franchised Dealers: Those relocating their licensed facility, such as new car dealerships.
• Manufacturers or Distributors: They must authorize and sign the form, as it cannot be signed by the dealer themselves.
• Business Entities: Including those with DBAs (Doing Business As) names.

If you’re applying for or amending a franchise license and planning a move, this form is a key attachment. It’s particularly relevant for dealers handling passenger autos, trucks, motorcycles, RVs, or other specified vehicle types.

Step-by-Step Guide to Filling Out the LF621 Form

Filling out the LF621 is straightforward but requires precision to avoid delays. Here’s a breakdown based on the form’s structure:

1. Dealer Information:
   • Enter the complete legal name of the dealer, including any DBA.
   • Provide the existing dealership physical address (city, state, zip code).
   • Specify the new dealership physical address (city, state, zip code).
2. Manufacturer/Distributor Authorization:
   • Input the complete legal name of the manufacturer or distributor (must match their TxDMV license exactly).
   • Check the appropriate box for authorization: sell and service, sell only, or service only.
   • List the line-makes (brands) and type codes. Use the provided codes like:
     • AA – Passenger Auto
     • AT – All-Terrain Vehicle
     • LT – Light Truck
     • MC – Motorcycle
     • And others as detailed on the form.
3. Agreement Provisions:
   • Check if a new sales and service (franchise) agreement will be executed for the new location.
   • Confirm if all provisions of the existing agreement remain in effect at the new site.
4. Signature Section:
   • The authorized representative of the manufacturer or distributor must provide:
     • Printed name
     • Signature and title
     • Date
     • Email address
     • Mailing address (city, state, zip code)

Remember, the dealer cannot sign this section—it’s exclusively for the manufacturer’s representative.

Required Documents and Attachments

When submitting the LF621, you may need to include it as part of a larger application package:

• Evidence of Franchise (Form LF-131AB): If not already on file.
• Sales and Service Agreement: Or relevant pages showing names, signatures, locations, and line-makes.
• Dealership Premises Checklist (Form MVD-LF628): To verify the new location meets requirements.
• Map or Location Details: Often required in eLICENSING for pinpointing the new site.

Scan and upload these as PDFs during the online application process.

How to Submit the LF621 Form: Process and Tips?

Submission is typically done through TxDMV’s eLICENSING portal for franchise license amendments. Here’s the process:

1. Gather Information: Have your SOS filing number, EIN, previous license numbers, and scanned documents ready.
2. Access eLICENSING: Log in or create an account on the TxDMV website.
3. Submit Application: Attach the completed LF621 during the “Required Attachments” step.
4. Pay Fees: Check current fees for license amendments.
5. Follow Up: Monitor your application status using TxDMV’s lookup tool (Form MVD-LF-630).

For questions or corrections, contact TxDMV at (888) 368-4689 or (512) 465-3000. Privacy note: Information is maintained under Texas Government Code, and you can request reviews via email ([email protected]), fax, or mail.

Common Mistakes to Avoid When Using the LF621 Form

• Incorrect Line-Make Matching: Ensure names and codes align exactly with the manufacturer’s license.
• Dealer Signature: Only the manufacturer/distributor rep can sign.
• Incomplete Addresses: Provide full physical addresses—no P.O. boxes.
• Outdated Form: Always download the latest from TxDMV.gov to avoid using expired versions.
• Missing Attachments: Double-check for required agreements or checklists.

Avoiding these ensures faster processing and prevents rejection.

Frequently Asked Questions About the LF621 Form

What if my relocation involves multiple line-makes?

List all applicable line-makes and types on the form. If space is limited, consult TxDMV for guidance.

Is the LF621 required for all dealer relocations?

Yes, for franchised dealers. Non-franchised or independent dealers may have different requirements.

How long does approval take?

Processing times vary, but submitting through eLICENSING can expedite it. Check status regularly.

Can I submit the LF621 by mail?

While possible, online via eLICENSING is preferred for efficiency.

What happens if I relocate without approval?

You risk license suspension or fines for non-compliance with Texas dealer laws.

Conclusion: Streamline Your Dealership Relocation with the LF621 Form

Relocating a franchised dealership in Texas doesn’t have to be overwhelming. By properly completing and submitting the LF621 Evidence of Relocation Approval form, you ensure seamless continuity of your franchise agreements and operations. Always rely on official TxDMV sources for the most current guidance, and consider consulting a licensing expert if needed.

For the latest form and instructions, visit the TxDMV website or download the PDF directly. Planning ahead with the LF621 can save time, money, and headaches—empowering your business to thrive in its new location.