Florida HSMV Form 84013 Vehicle Purchase Record

Florida HSMV Form 84013 Vehicle Purchase Record – Florida HSMV Form 84013, officially titled the Vehicle Purchase Record, is a recommended form provided by the Florida Department of Highway Safety and Motor Vehicles (FLHSMV). It helps licensed motor vehicle, mobile home, and recreational vehicle dealers document the acquisition (purchase or receipt) of vehicles as part of mandatory record-keeping requirements.

This form supports compliance with Florida Statutes and administrative rules that require dealers to maintain detailed records of every vehicle they acquire. Accurate use of Form 84013 (or an equivalent record) protects dealers during audits and inspections by FLHSMV compliance officers.

What Is Florida HSMV Form 84013?

Form HSMV 84013 is a Vehicle Purchase Record used primarily by licensed Florida dealers. It creates a written record of vehicles acquired through purchase, trade-in, consignment, or other means. The form is marked with an asterisk on the official FLHSMV forms list, indicating it can be completed online and printed.

It is one of three related suggested forms for dealer record-keeping:

  • HSMV 84013 – Vehicle Purchase Record (acquisitions)
  • HSMV 84014 – Vehicle Sales Record (dispositions)
  • HSMV 84016 – Temporary Tag Record

While the Department does not mandate the exact format of these records, it provides these forms as practical tools that capture the required data elements.

Official download: Download Florida HSMV Form 84013 (PDF) from the Florida Department of Highway Safety and Motor Vehicles.

Who Must Use Form 84013?

Licensed motor vehicle dealers, mobile home dealers, and recreational vehicle dealers operating in Florida are required to maintain acquisition and disposition records under Florida law. Form 84013 is the Department’s suggested form for documenting purchases and other acquisitions.

Private individuals buying or selling a vehicle from another private party generally do not use Form 84013. Instead, private sellers should file HSMV 82050 (Notice of Sale and/or Bill of Sale) and buyers use the appropriate version of HSMV 82040 to apply for title.

Legal Requirements for Dealer Records in Florida

Florida Statute § 320.27(6) requires every licensed dealer to keep a book or record (paper or electronic) for five years that documents:

  • The purchase, sale, exchange, or receipt for the purpose of sale of any motor vehicle, mobile home, or recreational vehicle
  • The date any temporary tag was issued
  • The date of title transfer
  • A complete description of the vehicle (including identification or engine numbers and any statement about altered numbers)
  • Names and addresses of the seller, purchaser, and the person from whom the vehicle was received or to whom it was delivered

Florida Administrative Code Rule 15C-7.002 further details the required data elements for each vehicle record. These include vehicle identification number (VIN) or motor number, date acquired, method of acquisition, name and address of seller, manufacturer, year, model, odometer disclosure (when applicable), previous jurisdiction of title, title number, indication if the vehicle is rebuilt, temporary tag information, name and address of purchaser, and date of application for title transfer.

Records must be accessible for inspection by FLHSMV during reasonable hours. Failure to maintain proper records can result in administrative penalties, including license suspension or revocation.

Information Typically Included on Form 84013

Although the exact layout of Form 84013 may be updated periodically, the form is designed to capture the acquisition-related data elements required by Rule 15C-7.002. Common fields include:

  • Dealer information and license number
  • Vehicle identification number (VIN) or motor number
  • Year, make, model, and body style
  • Date acquired and method of acquisition
  • Name and address of the seller or previous owner
  • Previous title jurisdiction and title number
  • Odometer reading and disclosure (for applicable vehicles)
  • Indication if the vehicle is rebuilt or has a changed VIN
  • Stock number assigned by the dealer
  • Any temporary tag information if issued upon acquisition

Dealers may maintain equivalent electronic records as long as all required data elements are captured and the records remain accessible and retainable for the mandatory five-year period.

How Form 84013 Fits Into the Overall Title and Sales Process?

Form 84013 is an internal compliance and record-keeping document. It does not replace the forms needed to transfer title or register a vehicle. Related official forms include:

  • HSMV 82040 MV – Application for Certificate of Motor Vehicle Title
  • HSMV 82050 – Notice of Sale and/or Bill of Sale
  • HSMV 82042 – Vehicle Identification Number and Odometer Verification (when required)
  • Secure dealer reassignment and odometer forms (HSMV 82994, 82995, etc.) as applicable

Dealers must also retain copies of odometer disclosure statements for five years in accordance with federal regulations (49 CFR Part 580) and Florida law.

How to Obtain and Complete Florida HSMV Form 84013?

The current version of Form 84013 is available free of charge from the official FLHSMV website:

Download HSMV Form 84013 – Vehicle Purchase Record (PDF)

You can also access the full list of forms on the FLHSMV Forms page. Forms marked with an asterisk may be filled out online before printing.

When completing the form:

  • Use accurate, complete information that matches supporting documents (title, bill of sale, MSO, etc.)
  • Record the VIN carefully — errors can cause compliance issues
  • Retain the completed record (or electronic equivalent) for at least five years
  • Organize records so they can be retrieved by VIN, stock number, buyer name, or date of sale

Record Retention and Inspection

Dealers must keep acquisition and sales records for a minimum of five years. Electronic records are permitted, and in some cases original paper documents may be destroyed after title and registration have been successfully transferred to a Florida purchaser (or after delivering a properly reassigned title/MSO to an out-of-state buyer and creating electronic images of the documents).

FLHSMV compliance officers have the authority to inspect these records during business hours. Proper use of Form 84013 or an equivalent system helps demonstrate compliance during audits.

Related Forms and Resources

For complete dealer compliance, review these official resources:

Private party buyers and sellers should refer to the FLHSMV consumer education pages on buying and selling vehicles in Florida for the correct title transfer process and required forms.

Frequently Asked Questions

Is Form 84013 mandatory?
The specific form is not mandatory, but the data it captures is required. Dealers may use any format (including electronic systems) that contains all required elements under Rule 15C-7.002 and Statute 320.27.

Do private sellers need Form 84013?
No. Private party sales use HSMV 82050 (Notice of Sale) and the title transfer process described on the FLHSMV website.

How long must dealers keep the records?
Five years from the date of the transaction.

Where can I get the most current version?
Always download the latest PDF directly from flhsmv.gov/pdf/forms/84013.pdf or the official forms page to ensure you have the current revision.

Conclusion

Florida HSMV Form 84013 – Vehicle Purchase Record is an important tool for licensed dealers to document vehicle acquisitions and maintain compliance with state record-keeping laws. By using this form or an equivalent system that captures all required data elements, dealers can efficiently organize their inventory records, prepare for inspections, and meet the five-year retention requirement.

For the official form and the most up-to-date guidance, visit the Florida Department of Highway Safety and Motor Vehicles website and download Form 84013 directly from the source.

Leave a Comment