Florida HSMV Form 85010 – IFTA Decal Re-order Guide

What Is Florida HSMV Form 85010?

Form HSMV 85010 is the official International Fuel Tax Agreement (IFTA) Decal Re-order Form issued by the Florida Department of Highway Safety and Motor Vehicles, Division of Motorist Services, Bureau of Commercial Vehicle and Driver Services. Carriers who already hold a valid Florida IFTA license use this form to request additional sets of IFTA decals or to reorder decals for renewal purposes when paper filing is still accepted.

The current revision is HSMV 85010 (Rev. 2/2021). The form is listed on the official FLHSMV forms page and the IFTA-specific forms and manuals page.

Who Needs to Use Form 85010?

You should use Form 85010 if you are a Florida-based IFTA licensee and need to:

• Order additional IFTA decal sets for fleet growth (vehicles added to your IRP account or other qualified motor vehicles for which you report fuel taxes)
• Reorder decals as part of the annual renewal process (when using the paper option before electronic mandates take full effect)
• Request extra sets within your current fleet allowance or for pre-screened vehicles

IFTA decals are account-specific (not vehicle-specific). Florida issues one set of two decals per qualified motor vehicle. One decal goes on the driver’s side exterior of the power unit and the other on the passenger’s side.

Qualified motor vehicles generally include those with two axles and a gross vehicle weight or registered GVW exceeding 26,000 pounds, three or more axles regardless of weight, or combinations exceeding 26,000 pounds GVW used in interstate commerce.

Key Information Required on Form 85010

The form collects the following information:

• Business name and Federal Employer Identification Number (FEIN)
• IRP account number and customer number (if applicable)
• Email address
• Reason for the order: Additional Vehicle(s), Other (extra sets within allowance), or Renewal
• For vehicles not in your IRP account: copies of registrations and lease agreements (if applicable), plus vehicle details (name in which registered, state, and VIN)
• Decal year for the request
• Number of vehicles requiring IFTA decals
• Payment calculation ($4.00 per set × number of vehicles)
• Signature of the owner, company officer (Sunbiz registration required), or authorized agent (Power of Attorney required)

Important note printed on the form: IFTA decals are shipped to the mailing address on file. Address updates require a separate form — HSMV Form 85041 (IRP/IFTA Address Change Form).

IFTA Decal Fees in Florida

There is no fee for the annual IFTA license itself. The fee for IFTA decals is $4.00 per set (pair) per qualified vehicle. Payment must be made by check payable to the Florida Division of Motorist Services. Cash is not accepted for walk-in transactions.

This fee structure is confirmed on both Form 85010 and the official Florida IFTA pages.

How to Complete and Submit Form 85010?

Follow these steps:

1. Download the current PDF: https://www.flhsmv.gov/pdf/forms/85010.pdf
2. Complete all required fields accurately. The form is fillable, but information cannot be saved online — print it after filling.
3. Attach supporting documents when required (registrations and lease agreements for non-IRP vehicles).
4. Sign the form. Only the account holder may sign certain transactions; authorized agents need a valid Power of Attorney on file (use Form 96440 when needed).
5. Include the correct payment.

Submission options currently available:

• Mail to: Bureau of Commercial Vehicle and Driver Services, 2900 Apalachee Parkway, Mail Stop 62, Tallahassee, Florida 32399-0626
• Walk-in at the BCVDS Walk-In Service Center in Tallahassee (Room B-138, Neil Kirkman Building). Hours are typically 8:00 a.m. to 5:00 p.m., Monday–Friday (except state holidays). Call ahead at (850) 617-3711.
• Electronic options via the Interstate Carrier Filing System (ICFS) for eligible transactions, including ordering/reordering decals for registered IRP vehicles. Online users often receive faster processing.

Paper forms may be uploaded into ICFS in many cases, except when notarization is required.

Important Deadlines and Renewal Rules

IFTA licenses and decals expire on December 31 each year. Carriers are generally allowed to display renewed decals beginning in December. Those who submit renewal requests by December 31 receive a grace period through February of the following year to display the previous year’s decals.

Before renewal or additional decal orders are approved, carriers must have all prior quarterly IFTA tax returns filed and all taxes and penalties paid. The license will not be renewed if the carrier has filed three consecutive tax returns showing “No Operations” or “Florida Miles Only.”

Upcoming change effective October 1, 2026: Under Senate Bill 488, all fuel tax decal renewal orders must be submitted electronically through an online system prescribed by the department. Plan ahead if you currently rely on paper Form 85010 for renewals.

Related Florida IFTA Forms and Resources

• HSMV 85008 – IFTA License Application (for new accounts)
• HSMV 85041 – IRP/IFTA Address Change Form
• HSMV 85017 – Recordkeeping Agreement
• HSMV 96440 – IRP/IFTA Power of Attorney
• Florida IFTA Trucking Manual (HSMV 85920)
• Official IFTA pages: Florida IFTA Overview and Forms, User Guides & Tutorials
• National resource: IFTA, Inc.

Contact Information for Assistance

For questions about Form 85010, eligibility for additional decals, or the status of an order, contact the Bureau of Commercial Vehicle and Driver Services Customer Service line at (850) 617-3711. Email correspondence for certain submissions is directed to [email protected].

Always verify the latest form version and any electronic filing requirements directly on the official FLHSMV website before submitting, as procedures can change with new legislation.

Using the correct form and following Florida’s requirements helps keep your fleet legal across all IFTA jurisdictions and avoids delays or compliance issues on the road.