Florida HSMV Form 85100: Replace Apportioned Plate/CAB Card – Commercial motor carriers operating under the International Registration Plan (IRP) in Florida sometimes need to replace a lost, stolen, damaged, or defective apportioned license plate or CAB card. The official document for this purpose is Florida HSMV Form 85100, titled “Application to Replace an Apportioned License Plate and/or CAB Card” (also used to correct a USDOT number). This form is issued by the Florida Department of Highway Safety and Motor Vehicles (FLHSMV) through the Bureau of Commercial Vehicle and Driver Services (BCVDS).
This guide explains everything U.S.-based IRP account holders need to know about Form 85100, including when to use it, how to complete it, fees, supporting documents, and where to submit the application. All information is drawn from official FLHSMV sources to ensure accuracy for Florida-based carriers and operators.
What Is Florida HSMV Form 85100?
Form HSMV 85100 is the official application used by IRP registrants to request a replacement apportioned license plate, a replacement CAB card (the registration credential that must be carried in the vehicle), or both. It is also used to correct or update the USDOT number associated with a vehicle when the motor carrier responsible for safety changes.
The form is specifically designed for apportioned vehicles registered under the International Registration Plan. Regular (non-apportioned) Florida license plates use a different form (HSMV 83146). Only the IRP account holder (registrant) or a company officer may sign Form 85100. Agents or holders of a power of attorney cannot sign the form, although an authorized agent may submit it and receive credentials on the registrant’s behalf when a valid power of attorney is on file.
You can download the current official PDF version of the form directly from the Florida Department of Highway Safety and Motor Vehicles:
Download Florida HSMV Form 85100 (PDF)
When Do You Need Form 85100?
Use Form 85100 in any of the following situations:
- Damaged or Defaced Plate – The plate has physical damage (dents, missing letters/numbers) or is unreadable due to fading or other non-physical causes. The damaged plate must be returned, and a replacement fee applies.
- Defective Plate – The plate issued by the department contains a manufacturing defect that impairs legibility or proper display. Return the defective plate; no fee is charged.
- Lost Plate – The plate cannot be accounted for and there is no police report of theft. A replacement fee is required.
- Stolen Plate – The plate was stolen and a police report (with case number) is available. Replacement is free when the police report is submitted.
- Lost-in-Transit – Credentials were mailed by BCVDS but not received after 15 calendar days. Replacement is free if requested within 180 days of original issuance. Contact BCVDS at (850) 617-3711 before submitting the form.
- CAB Card Replacement Only – Request a new CAB card without replacing the plate. Updated cards are normally emailed at no charge; a mailing fee applies if a hard copy is requested.
- USDOT Number Correction – Update the USDOT number and FEIN when the carrier responsible for vehicle safety changes. Supporting documents (new lease agreement and proof of insurance) are usually required.
These rules are governed by Section 320.0607, Florida Statutes, and detailed instructions appear on the reverse side of Form 85100.
How to Complete Florida HSMV Form 85100?
The form must be completed legibly and in full. Incomplete applications cause delays. Key sections include:
- Registrant Information – Print the exact registrant name, IRP account number, fleet number, and current DOT number.
- Vehicle Information – Provide the complete Vehicle Identification Number (VIN), year, make, body type, title number, current plate number, unit number, and declared weight.
- Replacement Type – Check the appropriate box(es) for CAB card only, plate replacement (with reason), or USDOT correction.
- Email Address – Required for CAB-card-only replacements. The new card is sent electronically.
- Signature – Only the registrant or a company officer may sign. Company officers must meet SUNBIZ registration requirements when applicable. Affirm under penalty of perjury that the information is true and correct.
If an authorized agent will receive the credentials, a valid power of attorney (typically Form HSMV 96440) must already be on file or submitted with the application.
Required Supporting Documents
Depending on the reason for replacement, you may need to include:
- Damaged, defaced, or defective plate (must be returned for cancellation)
- Copy of the police report with case number (for stolen plates – free replacement)
- New signed lease agreement and proof of insurance (not just an insurance card) for USDOT number changes
- Any other documents specifically requested by BCVDS after review
Always keep copies of everything you submit for your records.
Fees for Form 85100 Transactions
Fees vary by circumstance:
- No fee – Stolen plate (with police report), lost-in-transit (within 180 days), or defective plate (when the original is returned).
- Replacement fee required – Damaged/defaced plate or lost plate (no police report).
- CAB card replacement – Fee applies; electronic delivery to the email address on the form is free. A mailing fee is charged for hard copies.
- USDOT correction – Applicable correction and mailing fees apply.
After processing, BCVDS sends a bill for any amounts due (including mailing fees). Payment must be received before credentials are released. Exact current fees should be confirmed with BCVDS, as they are subject to change under Florida law.
How and Where to Submit Form 85100
You have three primary options:
- By Mail – Send the completed form and supporting documents to:
Bureau of Commercial Vehicle and Driver Services
2900 Apalachee Parkway, Mail Stop 62
Tallahassee, FL 32399 - By Email – Email the completed form and attachments to [email protected]. Include the IRP account number and registrant name in the subject line.
- In Person – Visit the BCVDS Walk-In Service Center in Tallahassee (Neil Kirkman Building, Room B-138) or an authorized private IRP license plate agency. Same-day service is often available but not guaranteed. Call ahead at (850) 617-3711.
Applications eligible for free replacement or lost-in-transit cases must go directly to BCVDS. Other requests may also be processed at authorized agencies (additional service fees may apply).
Processing Time and What Happens Next
Processing typically takes several business days once a complete package is received. BCVDS will review the application, issue a bill if fees are due, and mail replacement plates (with CAB cards) to the address on file. CAB-card-only replacements are emailed promptly after payment (if required).
Replacement plates and CAB cards must be carried in the vehicle at all times while operating under the IRP. Operating with outdated or missing credentials can result in citations at weigh stations or by law enforcement.
Additional Tips for Florida IRP Carriers
- Keep your IRP account information current. Address changes require Form HSMV 85041 and supporting residency documents.
- Use the official Florida IRP Trucking Manual (Form 85500) for detailed guidance on all IRP transactions.
- Consider the Interstate Carrier Filing System (ICFS) for many online IRP services, although Form 85100 replacements are generally handled by mail, email, or in person.
- Contact the IRP/IFTA Customer Service Center at (850) 617-3711 (Monday–Friday, 8:00 a.m.–4:30 p.m. EST) with questions before submitting your application.