Illinois Form CFT 23 Schedule G IRP Guide – Commercial vehicle operators based in Illinois who need International Registration Plan (IRP) credentials must often complete Form CFT 23, also known as Schedule G. This official Illinois Secretary of State document is required for first-year IRP applicants and for existing registrants making significant business operational changes. Understanding when and how to use Form CFT 23 helps ensure smooth processing of apportioned plates and cab cards.
The form supports compliance with Illinois Vehicle Code requirements under 625 ILCS Sections 5/2-110 and 5/3-405. It provides the Commercial and Farm Truck Division with essential details about ownership, prior registration history, USDOT information, business plans, and recordkeeping readiness.
What Is Form CFT 23 Schedule G?
Form CFT 23 is the official “Schedule G” issued by the Illinois Secretary of State Vehicle Services Department, Commercial & Farm Truck Division. Its full title is “Schedule G for First-Year IRP Applicants or Business Operational Changes.”
According to the Illinois Secretary of State, a Schedule G provides an applicant’s previous registration history, business plan, operating authority, and audit histories. This information assists the Field Services and IRP Divisions in determining the jurisdictions for which an applicant will be approved for apportionment.
The current version (CFT 23.15, March 2026) must be completed in full. Additional sheets may be attached when more space is needed. Information may be verified, and the Secretary of State reserves the right to request supporting documentation.
Official download link: Download Illinois Form CFT 23 Schedule G (PDF)
Who Must File Form CFT 23 Schedule G?
Schedule G is mandatory in these situations:
- All first-time (first-year) IRP applicants seeking Illinois-based apportioned registration.
- Existing IRP registrants undergoing business operational changes, including name changes, mergers into a new corporation, fleet consolidations, changes in ownership structure, or other significant operational shifts that require updated information for registration consideration.
For current IRP firms, only the sections related to the changed portion of operations need to be completed. Failure to answer all required questions or provide necessary explanations can result in denial of registration.
Key Sections of Form CFT 23
The form is organized into several parts that collect critical information:
- Part I – Business Ownership Information: Business type (individual/proprietorship, partnership, corporation, LLC, or other), list of persons or entities with more than 10% ownership, prior IRP history of owners or family members in the past three years, whether the business address is a personal residence, and location of audit records.
- Part II – Vehicle Registration Information: How the vehicles were previously registered (existing IRP firm, Illinois base plate, Illinois IRP plate, foreign plate, new purchase, or other). Details on prior plates and relationships are required.
- Part III – USDOT and Authority Information: USDOT number responsible for safety, FEIN, carrier name and address, type of business, operating authority number, and any anticipated changes. Proof of a valid USDOT for safety is required before registration can be issued.
- Part IV – Business Plan for Operations: Detailed explanation of how loads will be obtained, sources of freight, commodities transported, any prior distance that must be reported, and confirmation of understanding distance recordkeeping requirements.
- Part V – Driver Information: Whether the applicant will drive, employment of other drivers, CDL details if applicable, and any license suspensions or revocations.
- Part VI – General Information and Affirmation: Disclosure of any assistance from licensing agents, remittance agents, or consultants; any outstanding fees, fines, or penalties owed to any jurisdiction; and formal affirmation under penalty of perjury. Authorized signatures from the applicant (and any assisting agent) are required.
Distance records supporting the application must be retained for three years after the expiration of each registration year (a total of five years and nine months). Proper recordkeeping is essential to avoid substantial audit penalties.
How Form CFT 23 Fits Into the Broader IRP Application Process?
First-year applicants must submit Schedule G together with the completed International Registration Plan Application (CFT IRP 22) and other supporting documents. Typical requirements include:
- Proof of vehicle ownership (title, bill of sale, etc.).
- Receipted IRS Form 2290 Schedule 1 (Heavy Vehicle Use Tax) when applicable for vehicles 55,000 pounds or more.
- USDOT number (or that of the carrier responsible for safety).
- Proof of an established place of business in Illinois (typically four documents, one of which must be a recent phone bill).
Applications are processed only in Springfield. They may be mailed, submitted through a licensed remittance agent, or delivered in person. Faxed applications are not accepted. Renewals can be handled online, but new or supplemental filings generally require paper submission.
For detailed instructions, consult the official IRP Applications and Instructions manual available from the Illinois Secretary of State.
Where to Submit Form CFT 23 and Contact Information?
Mail or deliver completed forms and supporting documents to:
Secretary of State
Vehicle Services Department
Commercial & Farm Truck Division
501 S. Second St., Room 300
Springfield, IL 62756
Phone: 217-785-1800
Website: ilsos.gov
Additional resources and the latest IRP manual can be found on the official Illinois Secretary of State website under Commercial and Farm Trucks / International Registration Plan sections.
Tips for Successful Completion of Schedule G
- Answer every question completely and truthfully. Incomplete forms are not accepted.
- Attach extra sheets when explanations require more space.
- Ensure all required signatures are present (applicant and any licensing/remittance agent or consultant).
- Maintain accurate individual vehicle distance records from day one, including origin, destination, route, and odometer readings.
- New applicants typically must use secured funds (cash, money order, certified check, or credit/debit card) for the first three full years of registration.
- Review the full IRP Instruction Manual for distance reporting rules and jurisdiction-specific requirements.
Proper completion of Form CFT 23 Schedule G is a critical step for Illinois-based carriers seeking or modifying IRP registration. By providing clear ownership, operational, and compliance information, applicants help the Secretary of State’s office process credentials efficiently while meeting federal and state reciprocity standards under the International Registration Plan.
Always download the most current version of the form and supporting manuals directly from the official Illinois Secretary of State website to ensure compliance with the latest requirements.
Official Form Download: Illinois Secretary of State Form CFT 23 Schedule G (PDF)