>Illinois Form VSD 792 Distance Summary Guide – Commercial vehicle operators based in Illinois who participate in the International Registration Plan (IRP) must accurately track and report mileage by jurisdiction. One key official document that supports this process is the Illinois Secretary of State Form VSD 792 — Distance Summary. This free, fillable PDF form helps carriers summarize distance traveled across U.S. states, Canadian provinces, and other IRP member jurisdictions.
This guide explains what Form VSD 792 is, who needs it, how it relates to IRP compliance, and where to download the official version directly from the Illinois Secretary of State.
What Is Illinois Form VSD 792 — Distance Summary?
Form VSD 792 is an official Illinois Secretary of State Vehicle Services Department form titled “Distance Summary.” It is designed to record and total miles (or kilometers) traveled by apportioned vehicles in each IRP jurisdiction during specific reporting periods.
The form organizes distance data by quarter and by jurisdiction using standard two-letter codes (for example, IL for Illinois, IN for Indiana, ON for Ontario, etc.). It includes fields for:
- Carrier name and IRP file number
- Fleet number and unit number
- Registration year
- Mileage report period (From/To dates)
- Beginning and ending odometer readings
- Quarterly totals (3rd Quarter July–September, 4th Quarter October–December, 1st Quarter January–March, 2nd Quarter April–June)
- Jurisdiction-by-jurisdiction distance entries and grand totals
The official form is available as a fillable PDF on the Illinois Secretary of State website.
Download Official Form VSD 792 Distance Summary (PDF)
Who Needs to Use Form VSD 792?
Form VSD 792 is primarily used by Illinois-based motor carriers operating under the International Registration Plan. IRP allows commercial vehicles that travel in two or more member jurisdictions to register once in their base jurisdiction (Illinois) and pay fees proportionally based on the distance operated in each jurisdiction.
Typical users include:
- Interstate trucking companies and fleet operators
- Carriers with apportioned (IRP) license plates issued by Illinois
- Businesses that must maintain distance records for IRP renewals and audits
The form works together with the related Form VSD 793 — Individual Vehicle Distance Record. Daily or trip-level records from VSD 793 are typically summarized on VSD 792 for quarterly or annual reporting.
Official listings of both forms appear on the Illinois Secretary of State Commercial and Farm Truck publications page.
View Commercial and Farm Truck Publications and Forms
How Form VSD 792 Supports IRP Compliance?
Under the International Registration Plan, registration fees for each jurisdiction are calculated using the percentage of total fleet distance traveled in that jurisdiction. Accurate distance records are required both for initial registration/renewal and for potential audits.
Key IRP requirements related to distance reporting include:
- Maintaining Individual Vehicle Distance Records (source documents)
- Summarizing distances by jurisdiction and by reporting period
- Preserving records for a minimum of three years
- Reporting actual distance when available; otherwise Average Per Vehicle Distance charts may apply in limited cases
Illinois IRP registrations typically expire March 31. Distance information from the required reporting period must be ready when renewing online or by supplemental application through the Commercial and Farm Truck Division.
For current renewal instructions and online system details, visit the official Illinois IRP page.
Illinois IRP Renewal Information
How to Complete Form VSD 792?
Follow these steps when preparing the Distance Summary:
- Download the official fillable PDF from the Illinois Secretary of State.
- Enter carrier name, IRP file number, fleet number, unit number (if preparing a unit summary), and registration year.
- Indicate the mileage report period (From and To dates).
- Record beginning and ending odometer readings if applicable.
- Enter distance traveled in each jurisdiction for each quarter using the pre-printed jurisdiction codes.
- Calculate and enter quarterly and annual totals.
- Verify that total distance equals the sum of all jurisdictional distances.
- Retain the completed summary along with supporting Individual Vehicle Distance Records (VSD 793) for at least three years.
Always use the official form. Do not rely on unofficial templates for submission or audit purposes.
Related Illinois Forms and Resources
Carriers commonly use these companion documents:
- VSD 793 — Individual Vehicle Distance Record (daily/trip records)
- VSD 585 — IRP Summary
- CFT IRP 22 — International Registration Plan Application
- Average Per Vehicle Distance Charts (updated annually)
- IRP Instruction Manuals for the current registration year
All official commercial and farm truck forms are listed on the Illinois Secretary of State website.
Full Publications and Forms List
Where to Get Help?
For questions about Form VSD 792, IRP distance reporting, or Illinois apportioned registration, contact the Illinois Secretary of State Commercial and Farm Truck Division:
- Phone: 217-785-1800
- Official website: www.ilsos.gov
Always download forms directly from the official Illinois Secretary of State domain to ensure you have the current version.
Final Tips for USA Carriers
Accurate distance reporting protects your business during IRP audits and ensures correct fee calculations across all member jurisdictions. Keep source documents organized, update summaries regularly, and submit renewals on time. Using the official Form VSD 792 Distance Summary helps Illinois-based carriers stay compliant with both state and IRP requirements.
Download the form today and maintain precise records for smooth commercial operations across the United States and Canada.
Download Illinois Form VSD 792 — Distance Summary (Official PDF)