Illinois VSD 325 Junk Vehicle Notification Form Guide – If you work in the scrap, recycling, or automotive parts industry in Illinois, understanding Illinois Secretary of State Form VSD 325 — Junk Vehicle Notification Form is essential for compliance with state vehicle laws. This official form helps properly retire vehicles from the road by notifying the Illinois Secretary of State (SOS) that a vehicle has been acquired for scrap processing. Using trusted sources including the Illinois Vehicle Code and the official Illinois Secretary of State website, this guide explains everything U.S. residents and businesses need to know about Form VSD 325.
What Is Illinois Form VSD 325?
Form VSD 325 is the official Junk Vehicle Notification Form issued by the Illinois Secretary of State. Licensed scrap processors and automotive parts recyclers use this form when they acquire a vehicle for dismantling or scrap purposes and hold a properly assigned Certificate of Title, Salvage Certificate, Certificate of Purchase, or an equivalent out-of-state ownership document.
Once submitted, the Secretary of State records the vehicle as junked. After that, the state will not issue another Certificate of Title or Salvage Certificate for the same vehicle. This process permanently removes the vehicle from the titling system and helps prevent title fraud and illegal rebuilding of junked vehicles.
The current version of the form (printed April 2026) is available as a fillable PDF directly from the Illinois Secretary of State.
Download Official Form VSD 325 PDF
Who Must File Form VSD 325?
Under Illinois law (625 ILCS 5/3-117.2), the following licensed businesses must file the Junk Vehicle Notification:
- Scrap processors licensed under Section 5-301 of the Illinois Vehicle Code
- Automotive parts recyclers licensed under the same section
These businesses must submit the form (and the original ownership document) within 15 days of acquiring the title, salvage certificate, certificate of purchase, or similar out-of-state document. Importantly, scrap processors and automotive parts recyclers who follow this process are not required to apply for a separate junking certificate.
Private individuals who simply want to dispose of a vehicle typically do not use VSD 325. Instead, they usually work with a licensed scrap processor or apply for a junking certificate through other SOS procedures.
Legal Requirements Under Illinois Law
The requirement for Junk Vehicle Notification is established in the Illinois Vehicle Code, specifically Section 3-117.2. Key points include:
- Submission must occur within 15 days of acquiring the ownership document.
- The original Certificate of Title, Salvage Certificate, Certificate of Purchase, or acceptable out-of-state document must accompany the form.
- The Secretary of State records the notification and permanently blocks future titles or salvage certificates for that vehicle identification number (VIN).
- Scrap processors must retain a copy of the completed notification and ownership documents for at least three years, as required by Illinois administrative rules and record-keeping statutes.
These rules protect consumers and the vehicle market by ensuring junked vehicles cannot re-enter the regular title stream.
How to Complete Form VSD 325?
The form is straightforward and designed for licensed scrap processors. According to the official form and Illinois Administrative Code (92 Ill. Adm. Code 1010.170), you must provide:
- Title number (if applicable)
- Vehicle Identification Number (VIN)
- Year, make, model, and body type
- Scrap processor’s full name and address
- Scrap processor’s license number
- Agent’s signature for the scrap processor
- Date the vehicle was acquired
- Seller’s name and address
Notes printed on the form remind users that:
- A properly assigned ownership document must accompany the notification.
- A copy of the notification must be maintained according to the Illinois Vehicle Code.
Always download the latest version from the official Illinois Secretary of State site and open it with Adobe Acrobat Reader for best results when filling fillable fields.
Download the Latest VSD 325 Form
Where to Submit Form VSD 325?
Mail the completed original form along with the original ownership document to:
Office of the Secretary of State
Title Processing Division
Room 611, Centennial Building
Springfield, Illinois 62756
Retain a photocopy of the form and copies of the ownership documents for your records (minimum three years). Some electronic submission options may be available as prescribed by Secretary of State rules—check the official Illinois SOS website for the most current submission methods.
For general questions, contact the Illinois Secretary of State Vehicle Services Department or visit an SOS facility. Official forms and publications are listed on the Title and Registration Publications and Forms page.
Related Illinois Secretary of State Forms
Depending on your situation, you may also need these related forms available from the Illinois SOS:
- VSD 292 – Certification of Application for Junking Certificates and Shipping Manifest for Junk Vehicles
- VSD 929 – Affidavit in Lieu of Certificate of Title for a Salvage or Junk Vehicle
- VSD 190 – Application for Vehicle Transaction(s) (used for many title-related requests)
- VSD 106 – Certificate of Purchase
Always verify you are using the most current versions directly from ilsos.gov.
Why Proper Filing Matters for U.S. Businesses?
Failing to file the Junk Vehicle Notification correctly can lead to compliance issues, potential penalties under the Illinois Vehicle Code, and problems with record-keeping audits. Proper use of Form VSD 325:
- Ensures legal disposition of junk vehicles
- Prevents the vehicle from receiving a future title or salvage certificate
- Protects your business from liability related to improperly documented vehicles
- Supports Illinois’ efforts to combat vehicle title fraud
Businesses operating across state lines should also confirm that any out-of-state ownership documents are acceptable under Illinois rules before filing.
Frequently Asked Questions
Is Form VSD 325 required for every junked vehicle in Illinois?
It is required specifically when a licensed scrap processor or automotive parts recycler acquires a title, salvage certificate, or similar document and chooses the notification route instead of applying for a junking certificate.
Can individuals use Form VSD 325?
The form is designed for licensed scrap processors and automotive parts recyclers. Private owners usually work through a licensed business or follow the standard junking certificate process.
What happens after the form is filed?
The Secretary of State records the vehicle as junked and will not issue another Certificate of Title or Salvage Certificate for that VIN.
Where can I get the official form?
Download it free from the Illinois Secretary of State website using the official link provided above.
Conclusion
Illinois Secretary of State Form VSD 325 — Junk Vehicle Notification Form is a critical compliance tool for scrap processors and automotive parts recyclers across the United States who operate in Illinois. By filing this form correctly within 15 days and retaining required records, businesses meet state legal requirements and help keep the vehicle title system secure.
Always download the latest version of the form from the official source, complete it accurately, and submit it with the proper ownership documents. For the most current instructions or additional assistance, visit the Illinois Secretary of State website or contact Vehicle Services directly.
Download Illinois Form VSD 325 – Junk Vehicle Notification Form (Official PDF)