Illinois VSD 367 Off-Site Sale Permit Guide

Illinois VSD 367 Off-Site Sale Permit Guide – Licensed motor vehicle dealers in Illinois who want to temporarily display and sell vehicles away from their established place of business must first obtain an Off-Site Sale Permit. The official application is Illinois Secretary of State Form VSD 367 (also referred to as VSD 367.3 in the current version). This permit is required under the Illinois Vehicle Code and helps ensure consumer protection and regulatory compliance for temporary sales events.

This guide explains what Form VSD 367 is, who needs it, key legal requirements, how to complete and submit the application, the $25 fee, and important restrictions that apply to off-site vehicle sales in Illinois.

What Is Form VSD 367?

Form VSD 367 is the official Off-Site Sale Permit Application issued by the Illinois Secretary of State Vehicle Services Department. It allows a licensed new or used motor vehicle dealer to conduct a temporary off-site sale at a location other than the dealer’s established or additional places of business.

According to the Illinois Vehicle Code (625 ILCS 5/5-102.1), an “off-site sale” means the temporary display and sale of vehicles for a period of not more than seven calendar days (excluding Sundays). The current form version is dated January 2023 (VSD 367.3) and remains the active application used by dealers.

You can download the official fillable PDF directly from the Illinois Secretary of State website:

Download Illinois Form VSD 367 – Off-Site Sale Permit Application (PDF)

Who Needs an Off-Site Sale Permit?

Any licensed new vehicle dealer (under 625 ILCS 5/5-101) or used vehicle dealer (under 625 ILCS 5/5-102) who plans to sell vehicles at a temporary location other than their licensed dealership must apply for and receive this permit before the sale begins.

Key points:

  • Only dealers already licensed and in good standing with the Illinois Secretary of State may apply.
  • The permit is required for traditional off-site sales of most motor vehicles.
  • Certain recreational vehicles (self-contained motor homes, mini motor homes, van campers, and recreational trailers) have specific exemptions or different rules under the statute.
  • Private individuals selling a personal vehicle do not need this form—this requirement applies only to licensed dealers.

Legal Requirements Under Illinois Law

The governing statute is 625 ILCS 5/5-102.1. To issue a permit, the Secretary of State must determine that:

  1. The application is received before the start date of the proposed off-site sale and is accompanied by the $25 fee.
  2. The applicant is a licensed new or used vehicle dealer in good standing.
  3. The proposed sale will conform with all legal requirements.

Important restrictions include:

  • Relevant market area limit — An off-site sale generally cannot be held outside the dealer’s relevant market area. For used vehicle dealers, this is typically within 10 miles (counties with population of 300,000 or more) or 15 miles (smaller counties) of the dealer’s established or additional place of business. New vehicle dealers follow the definition in the Motor Vehicle Franchise Act. This restriction does not apply to off-site sales of motor homes or recreational vehicles.
  • Duration — The sale may not exceed seven calendar days (excluding Sundays).
  • No Sunday sales — An off-site sale permit does not authorize vehicle sales on Sundays.
  • The dealer must attach a copy of the written contract or letter from the event sponsor confirming the dates and location of the sale.

Additional guidance appears in the official publication Illinois Laws — Regulations for Vehicle Dealers (RT DS 21), available on the Illinois Secretary of State website.

How to Complete Form VSD 367?

The form is a fillable PDF. Download it, open it in Adobe Acrobat Reader (or a compatible PDF reader), and complete the following sections:

  • Firm’s Legal Name and complete business address (city, ZIP, county or town, state).
  • Business Telephone and Retailers Occupation Tax Number.
  • Makes of vehicles sold or manufactured.
  • Type of Business Entity (Proprietorship, Partnership, Corporation, Trust, or Other).
  • Off-Site Sale Information — Name of the off-site sale, exact date(s) (must not exceed 7 days), and full address of the sale location.
  • Fee information — Indicate $25 payment by draft, check, or money order and include the remittance number if applicable.
  • Attestation and Signature — An authorized person must sign and date the form, verifying that all information is true and that the location is within the dealer’s relevant market area.

Office-use-only fields (DRS number, license year ending December 31, current DL number) are completed by the Secretary of State staff.

Always attach the required sponsor contract or letter confirming the sale dates and location.

Application Fee and Payment

The fee for an Off-Site Sale Permit is $25. Payment may be made by draft, check, or money order made payable to the Illinois Secretary of State. Include the remittance details on the form.

There is no online payment option specifically noted for this form; payment is submitted with the paper application.

Where and How to Submit Form VSD 367?

Mail the completed and signed Form VSD 367, the $25 fee, and the required sponsor documentation to:

Secretary of State
Vehicle Services Department
Dealer Licensing Section
501 S. Second St.
Springfield, IL 62756

Submit the application early enough so that it is received by the Secretary of State prior to the beginning date of the proposed sale. Processing times can vary; dealers are encouraged to apply well in advance (many sources recommend several weeks ahead when possible).

For questions, contact the Dealer Licensing Section at 217-782-7817 or visit the official Dealers and Remitters page on the Illinois Secretary of State website: ilsos.gov Dealers and Remitters Forms.

Related Permits and Distinctions

Do not confuse the Off-Site Sale Permit (VSD 367) with other temporary authorizations:

  • Exhibition Permit Application (VSD 335) — For display exhibitions where no vehicles are offered for sale (fee typically $10; valid up to 30 days).
  • Trade Show Exhibition Permit — Separate rules and a $10 fee apply; trade shows generally require participation by multiple dealers.

Off-site sales involve actual sales activity and are limited to seven days (excluding Sundays), while pure display exhibitions have different duration and purpose rules.

Tips for a Successful Application

  • Confirm that your dealer license is current and in good standing before applying.
  • Verify that the proposed location falls within your relevant market area (except for qualifying recreational vehicles).
  • Double-check that the sale dates do not include Sundays and do not exceed seven calendar days.
  • Include a clear written confirmation from the event sponsor.
  • Keep a complete copy of the submitted application and supporting documents for your records.
  • Review the latest version of Illinois Laws — Regulations for Vehicle Dealers (RT DS 21) for any updated guidance.

Official Resources and Downloads

Always rely on the most current forms and information published by the Illinois Secretary of State. Regulations and form versions can be updated, so check the official website before submitting any application.

By properly completing and submitting Form VSD 367, Illinois vehicle dealers can legally expand their reach through temporary off-site sales while remaining fully compliant with state law.

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