MWBE-Utilization Plan Form – The MWBE Utilization Plan Form, officially titled New York State Minority and Women-Owned Business Enterprise (MWBE) Program Approved Utilization Plans/Waivers, is an official New York State document used to document approved MWBE participation goals or waivers for state contracts. Hosted by the New York State Department of Motor Vehicles (DMV) at https://dmv.ny.gov/forms/mwbe-utilization-plan.pdf, this PDF form tracks how prime contractors meet (or receive waivers from) MWBE subcontracting requirements under New York State Executive Law Article 15-A.
This form is part of the broader NYS MWBE program, which promotes contracting opportunities for certified minority- and women-owned businesses on state projects.
Purpose of the NYS MWBE Utilization Plan Form
State agencies like the DMV use the MWBE Utilization Plan Form to record approved utilization plans and any granted waivers for specific contracts. It details:
- Contract numbers
- Prime contractor names
- Contract terms and amounts
- Scope of work
- MWBE-certified subcontractors (if used)
- Reasons for any waivers (e.g., lack of available MWBE firms, insufficient subcontracting opportunities, specialized expertise required)
The form helps ensure transparency and compliance with NYS MWBE goals, which typically require a percentage of contract value to go to certified MWBE subcontractors. Submission of accurate data supports good-faith efforts and avoids noncompliance findings.
Who Uses the MWBE-Utilization Plan Form?
- State agencies (such as DMV) complete and maintain this form to report approved plans and waivers internally or for public disclosure.
- Prime contractors and bidders indirectly interact with it by submitting initial MWBE Utilization Plans (often on forms like MWBE 100 or OCSD-4) during bidding or contract negotiation.
- MWBE-certified businesses benefit when their participation is documented here, as it verifies utilization on state contracts.
The form applies to contracts in categories like construction, services, commodities, and more. It is not the initial bidder-submitted plan but the agency’s record of what was ultimately approved.
How to Download the Official MWBE Utilization Plan PDF?
You can instantly download the current MWBE-Utilization Plan Form directly from the official New York State DMV website here:
Download MWBE Utilization Plan Form PDF
The single-page PDF is free, requires no login, and is updated as needed by the DMV MWBE Liaison. Always download from the official .ny.gov domain to ensure you have the most current version.
Key Sections of the MWBE Utilization Plan Form
The form is structured for clear agency reporting and includes:
- Agency Contact Information — Agency name, liaison name, title, email, and date (e.g., DMV’s MWBE Liaison contact).
- Description of Approved Waiver — Checkbox-style list of reasons categorized by work type (Construction, Non-Construction, Commodities, Services). Common reasons include lack of MWBE availability, non-responsive firms, specialized equipment needs, or budget/timeline changes.
- Contract Details Table — Multiple rows for each contract covering:
- Contract number
- Prime contractor name
- Term dates and total amount
- Description of contract scope
- MWBE-certified subcontractor name (or N/A)
- Subcontract scope
- Waiver details (if applicable)
N/A is used when no MWBE subcontractor is involved or no waiver was requested.
Step-by-Step Guide to Understanding and Using the Form
- Review contract requirements — Check the original solicitation for MWBE goals.
- Submit initial Utilization Plan — Contractors use the appropriate agency-specific MWBE form (e.g., MWBE 100) before award.
- Agency review and approval — The agency evaluates good-faith efforts. If goals cannot be met, a waiver may be requested.
- Document on the MWBE Utilization Plan Form — Approved plans and waivers are recorded here by the agency liaison.
- Monitor and report — Contractors must comply throughout the contract term; changes require updated plans.
Recent Updates to New York State MWBE Program (2026)
The NYS MWBE program was extended through July 1, 2028, as part of the FY 2025-26 state budget. Key changes include an increased discretionary purchasing threshold for MWBEs (now up to $1,500,000 in some cases) and enhanced annual reporting requirements on participation rates.
This ensures the program remains active and continues to create opportunities for certified MWBEs on state contracts, including those handled by the DMV.
Why the MWBE Utilization Plan Matters for Businesses?
- For prime contractors: Proper documentation prevents contract delays, payment holds, or termination for noncompliance.
- For MWBEs: It creates verifiable subcontracting opportunities and builds a track record for future certifications and bids.
- For state agencies: It demonstrates compliance with Executive Law Article 15-A and 5 NYCRR Part 142.
Accurate use of the form supports economic equity and helps New York meet its diversity contracting goals.
Common Mistakes to Avoid
- Using non-certified MWBE firms (only NYS ESD-certified businesses count).
- Failing to document good-faith efforts before requesting a waiver.
- Submitting incomplete contract scope descriptions.
- Not updating the plan if subcontracts change during the project.
Always attach additional sheets if more space is needed and reference the specific waiver reasons exactly as listed on the form.
Where to Get Help with NYS MWBE Forms?
- DMV MWBE Liaison: Contact via the email on the form (example: [email protected]).
- Empire State Development (ESD) Division of Minority and Women-Owned Business Development: Official certifying body and resource hub at esd.ny.gov.
- Agency-specific forms: Many agencies provide their own versions of Utilization Plans (e.g., OCSD-4, MWBE 100). Check the contracting agency’s website.
- NYS Contract Reporter: Search for certified MWBE vendors and opportunities.
For general MWBE certification or training, visit the official ESD MWBE portal.
Download Your Copy Today
Ready to review or reference the official document?
Click here to download the MWBE Utilization Plan Form PDF
This form is your direct link to understanding approved MWBE participation on New York State Department of Motor Vehicles contracts and the wider NYS MWBE program.
Stay compliant, support certified minority- and women-owned businesses, and ensure your state contracts run smoothly by using the most current MWBE-Utilization Plan Form from an official New York State source. For the latest program updates, always cross-reference ny.gov websites.