OL 4005 Form: Dealer Education Certificate Issuance Log PDF

OL 4005 Form – If you’re a California-approved dealer education program provider, the OL 4005 form (full title: Dealer Education Program Provider Pre-Licensing Dealer Education Monthly Enrollment and Certificate Issuance Log) is a mandatory record-keeping document. It tracks participants who complete the required 6-hour pre-licensing dealer education course and receive their Certificate of Completion.

This SEO-optimized guide explains exactly what the OL 4005 PDF is, who needs it, how to download the latest version, how to fill it out correctly, and why it matters for DMV compliance. All information comes directly from the official California DMV website (updated and hosted as of 2025).

What Is the OL 4005 Form?

The OL 4005 is an official DMV form used exclusively by dealer education program providers. It serves as a monthly log that documents:

  • Enrollment in pre-licensing dealer education courses
  • Issuance of Certificates of Completion to participants who finish the required six (6) hours of training

The form explicitly states:
“Certificates of Completion have been issued to the below listed participants who have successfully completed six (6) hours of pre-licensing dealer education in accordance with the provisions of Section 11704.5(b) of the California Vehicle Code.”

Revision: OL 4005 (REV. 9/2007) – still the current official version hosted by the DMV.

Who Must Use the OL 4005 Dealer Education Certificate Issuance Log?

  • Approved Dealer Education Program Providers only (not individual dealers or license applicants)
  • Providers must maintain this log monthly for every pre-licensing course they offer
  • It helps the DMV verify that only qualified individuals receive certificates needed for occupational licensing (OL) applications

Individual applicants do not fill out OL 4005. They receive their certificate from the provider, who records it on this form.

Why the OL 4005 Form Matters for California Dealers?

California Vehicle Code § 11704.5(b) requires specific pre-licensing education before someone can obtain a dealer occupational license. Approved providers use the OL 4005 to create an auditable trail of:

  • Participant identities
  • Course details (date, time, location)
  • Certificate numbers issued

Accurate logs protect providers from compliance issues during DMV audits and ensure only properly trained individuals enter the vehicle dealer industry.

How to Download the Official OL 4005 PDF (Free & Direct)?

Direct official download link (always use this source):
Download OL 4005 PDF

You can also find it on the DMV Forms page under “Dealer Education Certificate Issuance Log, Pre-Licensing (OL 4005)”.

Tip: Download directly from dmv.ca.gov to ensure you have the authentic, unaltered version. Third-party sites may have outdated or modified copies.

Step-by-Step: How to Fill Out the OL 4005 Form?

The form is straightforward and designed for monthly use. Here’s exactly what to complete:

  1. Name of Provider – Enter your approved dealer education program provider name exactly as registered with the DMV.
  2. Month / Year – Record the month and year the log covers (one form per month).
  3. Participant Information Table (repeat for each student who completed the course):
    • Name
    • Date (date of certificate issuance or course completion)
    • Address
    • PL Address (participant’s mailing/permanent address)
    • City, State, ZIP
    • California DL or ID Number
    • Course Date/Time
    • Course Location (city and state)
    • Beginning/Ending Time
    • Certificate Number (the unique number on the Certificate of Completion issued to the participant)

Best practices:

  • Use one row per participant.
  • Keep the log legible (type or print clearly).
  • Retain copies for your records — the DMV may request them during provider audits.
  • Do not leave fields blank for completed entries.

No separate submission instructions appear on the form itself; providers maintain it as part of their DMV-approved program obligations.

  • Pre-licensing education requirements — Detailed on the DMV Dealer Licensing page
  • Continuing dealer education — Separate logs and requirements exist for licensed dealers (different forms)
  • Occupational licensing (OL) applications — Certificates logged on OL 4005 are typically required for new dealer license applicants

Frequently Asked Questions (FAQ) About OL 4005

Q: Is OL 4005 required for every pre-licensing course?
A: Yes — every approved provider must complete and maintain this monthly log.

Q: Can I fill it out digitally?
A: The official PDF is fillable. Many providers type directly into the PDF before printing and archiving.

Q: Where do I send the completed OL 4005?
A: The form is a record-keeping tool. Providers keep it on file; the DMV may request copies during reviews.

Q: Is there a different form for continuing education?
A: Yes — this OL 4005 is specifically for pre-licensing only.

Final Tips for Compliance

  • Always use the official DMV-hosted PDF linked above.
  • Maintain logs consistently every month.
  • Cross-check participant information against attendance records and issued certificates.
  • Keep logs for the retention period required by your provider agreement with the DMV.

Ready to get started?
Download the current OL 4005 Form PDF here – straight from the California DMV.

Stay compliant and help future dealers meet California’s high standards for pre-licensing education. For the latest dealer licensing updates, always check the official DMV website.

Last updated using current DMV sources (2025–2026). Forms and requirements can change — verify directly at dmv.ca.gov.

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