PennDOT Form MV-674: Change Fleet Account Info – Managing a vehicle fleet in Pennsylvania requires accurate records with the Pennsylvania Department of Transportation (PennDOT). When details on your fleet account or individual fleet vehicles need updating or correcting, PennDOT Form MV-674 is the official application used for these changes. This guide explains everything fleet operators, businesses, and authorized agents need to know about Form MV-674, including when to use it, how to complete it, supporting documentation, and where to submit it.
The most current version of the form is MV-674 (2-25). Always download the latest version directly from official PennDOT sources to ensure compliance.
What Is PennDOT Form MV-674?
Form MV-674, titled “Application to Change Information on Fleet Account or Fleet Vehicle,” is issued by the Bureau of Motor Vehicles, Commercial Registration Section. It allows fleet account holders to request changes or corrections to either the overall fleet account information or specific data associated with vehicles registered under the fleet.
According to official PennDOT guidance, this form is used when an existing fleet account needs updates such as a new business name, mailing or business address, contact person, telephone number, or email address. It is also used for vehicle-specific corrections, including equipment number, make, year, body type, seating capacity, weights, number of axles, or other vehicle data.
For VIN corrections, the form requires additional verification by a notary public or authorized inspection mechanic, including a VIN tracing in some cases.
When Should You Use Form MV-674?
Use Form MV-674 in the following situations:
- Changing the fleet business name
- Updating the fleet business address or mailing address
- Changing the contact person, telephone number, or email address on the account
- Correcting or changing vehicle data such as equipment number, make, year, body type, unladen weight, registered gross vehicle weight, registered gross combination weight, seating capacity, or number of axles
- Reporting physical changes to a vehicle or changes in its use
- Correcting a Vehicle Identification Number (VIN) with proper verification
Note that adding or deleting vehicles from a fleet generally requires Form MV-673 (Fleet Registration Supplemental Application) along with any necessary title applications. Establishing a new fleet account requires Form MV-670.
For change-of-address requests on an existing fleet account, PennDOT also requires Form MV-556F (New PA Fleet Account, Address Verification and Change of Address Requirements) and acceptable proofs of residency.
How to Download the Official Form MV-674?
Always obtain the form from official Commonwealth of Pennsylvania sources to ensure you have the current version. The official download link is:
Download PennDOT Form MV-674 (PDF)
You can also find the form and related fleet resources on the official Driver and Vehicle Services website at www.pa.gov/dmv.
Step-by-Step Guide to Completing Form MV-674
The form is divided into clear sections. Complete only the blocks that apply to the change or correction you are requesting.
Section A – Applicant Information
Provide the name of the applicant, Account Fleet number, US DOT number (if applicable), TIN number, and vehicle identification details (VIN as it appears on the Pennsylvania Certificate of Title, Title Number, and Equipment Number) when the change relates to a specific vehicle.
Check only the boxes for the items you are changing or correcting, then list the new information. Common options include:
- Fleet Business Name
- Fleet Business Address
- Fleet Mailing Address
- Contact Person
- Telephone Number
- Email Address
Section B – Vehicle Data Information
Use this section when changing or correcting data on a specific fleet vehicle. Indicate whether each item is a “Change” or “Correction,” then provide the updated information. Fields include Equipment Number, Make of Vehicle, Year, Body Type, Seating Capacity, Unladen Weight, Registered Gross Combination Weight, Registered Gross Vehicle Weight, Number of Axles, and Other.
You must also explain any physical change to the vehicle, change in its use, or the reason for the requested correction.
If an additional axle was installed, indicate yes or no and provide the GAWR (Gross Axle Weight Rating) for the added axles when applicable.
Section C – Corrected VIN as Verified
This section is required only for VIN corrections. Tape a VIN tracing in the designated area. The correct VIN and GVWR must be verified by a notary public or an authorized inspection mechanic, who must sign and provide their inspection mechanic number.
Section D – Unsworn Declaration
The applicant or authorized signer must complete the unsworn declaration under penalty of perjury under Pennsylvania law. Provide the printed name, signature, date, and location. A co-applicant or authorized signer title may also be required when applicable.
Falsification is subject to penalties under 18 Pa.C.S. Section 4904, which can include fines and imprisonment.
Supporting Documentation Requirements
Additional documents may be required depending on the type of change:
- Address changes: Submit Form MV-556F and three acceptable proofs of residency. Documents must show the exact name and address listed on the application. Acceptable items generally include a Pennsylvania driver’s license (for individual accounts), Pennsylvania Department of State business verification, utility bills (not cellular), tax records, lease or mortgage documents, or Pennsylvania Certificate of Title. Post office boxes, virtual offices, storage facilities, or campgrounds alone are not acceptable as a place of business.
- Name changes on the fleet account: Updates to titles for all vehicles in the fleet may also be required.
- VIN or major vehicle data corrections: Verification by a notary or inspection mechanic is mandatory as noted on the form.
Always refer to the latest instructions on the form and the Fleet Registration Instruction Manual (PUB 479) for complete requirements.
Where to Submit Form MV-674?
Mail the completed form and any required supporting documents to:
Bureau of Motor Vehicles
Commercial Registration Section
P.O. Box 68289
Harrisburg, PA 17106-8289
For in-person assistance or same-day questions, the Commercial Registration Section is located at the Riverfront Office Center, 1st Floor, 1101 S. Front Street, Harrisburg, PA 17104. Business hours are typically 7:30 a.m. to 4:30 p.m., Monday through Friday (excluding state holidays).
Do not send cash through the mail. Payment methods for any associated fees (when applicable) include check or money order payable to the Commonwealth of Pennsylvania.
Processing Tips and Common Questions
Is there a fee for Form MV-674?
There is generally no separate fee solely for submitting MV-674 for information changes. However, certain corrections or resulting registration adjustments may involve fees. Check Form MV-70S (Bureau of Motor Vehicles Schedule of Fees) on the official website for current amounts.
How long does processing take?
Processing times vary. Submitting complete and accurate applications with all required documentation helps avoid delays. For status inquiries, contact the Commercial Registration Fleet Unit.
Can I change the mailing address for invoices and credentials?
Yes. Form MV-674 is specifically used for this purpose on existing accounts. This allows PennDOT to mail invoices or credentials to a location different from the vehicle location.
What if I need to add or remove vehicles?
Use Form MV-673 (Supplemental Application) rather than MV-674 for adding, deleting, or transferring vehicles within the fleet system.
Contact Information for Assistance
For questions specific to fleet accounts or Form MV-674:
- Commercial Registration Fleet Unit: (717) 787-4309
- Customer Call Center: 717-412-5300 (TTY: dial 711)
- Official website: www.pa.gov/dmv
Additional fleet registration FAQs are available on the official Pennsylvania Driver and Vehicle Services site.
Related PennDOT Fleet Forms
- MV-670 – Application to Establish a Fleet Account
- MV-673 – Fleet Registration Supplemental Application
- MV-556F – New PA Fleet Account, Address Verification and Change of Address Requirements
- PUB 479 – Fleet Registration Instruction Manual
Final Recommendations
Keeping your Pennsylvania fleet account and vehicle records accurate is essential for smooth renewals, proper credential mailing, and compliance with state requirements. Always use the most recent version of Form MV-674, complete only the relevant sections, provide clear explanations for vehicle data changes, and include all required supporting documents—especially for address updates.
Download the official form today and contact the Commercial Registration Section if you have questions specific to your fleet account.